Bilingual Executive Assistant - Salamanca-Madrid, España - Victoria Selection & Search

Victoria Selection & Search
Victoria Selection & Search
Empresa verificada
Salamanca-Madrid, España

hace 1 mes

Isabel García

Publicado por:

Isabel García

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Descripción

Global Investment Manager, Madrid:


Our client, an esteemed global Investment Management firm, is currently seeking a dynamic and organised Bilingual Executive Assistant who, from the Madrid office, will provide comprehensive support to four Managing Directors, based across Europe.


Responsibilities (among others) will include:

  • Flawless management of agendas with highvolume meeting schedule
  • Anticipating schedule conflicts/clashes, rescheduling calendars and finding solutions quickly
  • Coordination/set up of meetings/videocalls with multiple participants based across multiple global locations and time zones
  • Point to point travel organisation and logistics: flights, hotels, transfers, visas etc.
  • Liaising with clients and developing relationships with client EAs to facilitate smooth organisation of meetings and conference calls
  • Work closely with team of international and local Executive Assistants and build rapport to help facilitate scheduling
  • Documentation: Preparation, printing and binding of slides NDAs, marketing materials and Board Packs
  • Oversee timelines, checklists, and projects to ensure timely and orderly completion
  • Track and reconcile expense reports, ensuring compliance with company policies
  • Assisting with back office tasks as required (database, deal lists and adding contacts to the database)
  • Occasional personal requests (medical appointments etc).
  • Ad hoc tasks as and when required by team
Location - Madrid, Barrio Salamanca

Salary - Competitive + Discretionary bonus + Benefits

Timetable - Full time h

Incorporation - Q3/Q4 2023


Contract:
Permanent

This position is predominately office based.
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