Bilingual Front Office Assistant - Salamanca-Madrid, España - Victoria Selection & Search

Victoria Selection & Search

Empresa verificada

Salamanca-Madrid, España

hace 1 semana

Publicado por:

Isabel García

beBee Recruiter

Descripción

Global Financial Services, Madrid:

Our client, a reputable Global Financial Service firm, is looking for a responsible and polished bilingual Front Office Assistant who can provide front office support to their Spanish office.

Responsibilities (among others) include:

Acting as the first point of contact for the firm
Managing international call filtering, switchboard and call transfers (English & Spanish)
Greeting visitors and ensuring they are looked after whilst at the office (English & Spanish)
Booking & organising meeting rooms for internal and external meetings, setting up videoconferences
Coordinating meeting room set up with IT team
Responsible for meeting room upkeep (preparing the meetings, filling with drinks/stationary, ensuring cleanliness, etc.)
Organising courier service, receiving and classifying deliveries
Booking catering services for any internal meetings or events
Ensuring Front Desk is kept in pristine condition, in line with firm standards
Coordinating transport (taxis/airport transfers) for visitors/clients
Giving support organising travel and handling documentation
Supervision of office maintenance (under guidance of facilities manager) for common areas, ensuring upkeep reflect standards of the firm
Ensuring contacts are updated to the database with accuracy and precision
Supporting a wider team of Assistants with adhoc administrative tasks (printing, binding, etc.)