Bilingual Office Coordinator, Real Estate - Salamanca-Madrid, España - Victoria Selection & Search

Victoria Selection & Search

Empresa verificada

Salamanca-Madrid, España

hace 3 semanas

Publicado por:

Isabel García

beBee Recruiter

Descripción

Our client, an international Real Estate investment firm is currently looking for a bilingual Office Coordinator to support their close-knit but growing team in Madrid.

Responsibilities (not limited to) include:

Facilities, HR & Local Finance:

Act as lynchpin between Spanish and other international offices for administrative needs
Facilities: Responsible for facilities management and ongoing relationships/negotiations with relevant outsourced suppliers: office maintenance, cleaning, landlord/agency, telephone lines, confidential waste, building access/security, insurance, catering etc.
HR: Coordination with global HR and local accountants to ensure Madrid payroll executed correctly, act as the "goto" person for new joiners, managing relationships/negotiations with relevant suppliers for company benefits
Finance: Coordination with global finance teams as well as local outsourced accounting provider. Responsible for bank account and relevant transactions/invoice payments. Downloading and submitting statements/reports and constant liaison with local accounting firm to ensure that tax obligations are met (quarterly VAT etc.)
Liaise with international IT support team for equipment, repair, software & hardware implementation and arrange new joiner Tech packs
Liaison with global legal team to ensure local team compliant and adheres to data protection regulation
Fire & Health and Safety: ensuring the Madrid office is compliant and adheres to regulation

Executive Assistant support:

Agenda management for two Directors (including Managing Director for Iberian team) always taking business priorities into consideration
VC and call set up with participants across varying time zones and geographies
International travel logistics (flights, car transfers, visas, hotels) for Directors as required
Submitting expenses to the system and reconciliation of credit cards
Adding relevant contacts to firmwide CRM on behalf of Directors

This office is predominantly office based. A % of remote work may be offered following successful completion of the trial period.

Location - Madrid, Castellana

Salary - Circa €45,000 + Benefits + Discretionary Bonus

Timetable - Full time h timetable currently being considered)