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    Office Administrative Technician - València, España - Volkswagen Group Services – Portugal

    Volkswagen Group Services – Portugal
    Volkswagen Group Services – Portugal València, España

    hace 1 mes

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    De jornada completa
    Descripción
    Volkswagen Group Services is pleased to offer an excellent opportunity for a skilled Office Administrative Technician to join our Volkswagen Digital:Hub in Spain. As part of Volkswagen's global Software Development Centre network, we seek proactive and dedicated individuals to support our dynamic and innovative start-up environment.

    About the Team and the Hub:

  • Our culture is centered around fostering individual growth and team empowerment within a flexible and supportive environment.
  • We prioritize respect, teamwork, and inclusivity, recognizing and valuing the unique contributions of each member.
  • We embrace a work-life balance philosophy and encourage continuous personal and professional development.

    The Role

  • As an Office Administrative Technician, you will provide critical support to both our office management and leadership teams, ensuring streamlined operations and effective administrative assistance.

    Your Responsibilities:

  • Assist with project kick-offs and provide ongoing support to the management team.
  • Handle office supply inventory and ordering through SAP platforms.
  • Prepare regular reports on office expenses and budgets to aid in financial oversight.
  • Maintain and update company databases, ensuring the security, integrity, and confidentiality of critical data.
  • Manage and organize a filing system for important and confidential company documents.
  • Administer office services to ensure organized operations and procedures.
  • Respond to inquiries from employees and clients, maintaining high standards of communication.
  • Update office policies as necessary to adapt to changing needs.
  • Manage the company calendar and schedule appointments to optimize time management.
  • Distribute and file correspondence, such as letters, emails, and packages.
  • Prepare reports and presentations with statistical data as assigned.
  • Organize travel arrangements and accommodations, manage registrations, and follow up on internal company applications (e.g., Cytric, Captio).
  • Schedule and facilitate internal and external events, including setting up necessary facilities.

    Experience and Qualifications:

  • Prior administrative or office management experience is highly desirable.
  • Proficiency in both Spanish and English is required; knowledge of German is a plus.
  • Familiarity with SAP for ordering and billing is advantageous.
  • Strong organizational skills and the ability to manage multiple tasks efficiently.
  • Excellent communication skills and the capacity to work independently or as part of a team.
  • While a formal degree is not mandatory, relevant qualifications or certifications in administrative support or office management will be considered an asset.

    What we offer:

  • Fully remote work capability, with an option to work from our office when needed.
  • Access to professional development tools and free language courses.
  • Flexible working hours to accommodate personal and professional needs.
  • A competitive holiday package and access to a variety of employee discounts.

    Join us at Volkswagen Digital:Hub to advance your career in a role where your administrative skills will directly contribute to the success and smooth operation of our innovative projects.

    For more information on our data processing activities and your rights as a data subject, please consult our privacy policy.

    Ref: Level A
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