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    Administrative Assistant - Barcelona, España - Blu Selection

    Blu Selection
    Blu Selection Barcelona, España

    hace 6 días

    Blu Selection background
    De jornada completa
    Descripción
    Job Description

    Your responsibilities and impact as an Administrative Assistant will be:

    • Support project activities including but not limited to: Preparation of project meetings & materials, taking notes
    • Support process & desktop procedure documentation as well as training materials
    • Support in training & coaching new joiners
    • Gather, review, manage information & documents from different stakeholders
    • Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data
    • Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements
    • Review revenue & check compliance, create & send invoices
    • Receive self-billing information & manage reconciliation
    • Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team
    • Provide accurate and timely responses and communication to internal and external customers queries & requests
    • Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently
    • Generate reporting (Invoices/ Credit notes ...) for business needs
    • Any other middle office ad-hoc tasks
    Qualifications

    Skills, qualifications and interests you need to succeed in this role:

    • You have a native level of Dutch, and you speak English fluently
    • You are graduated with a Business Administration Degree or equivalent
    • You have previous successful experience with working in a shared service center environment, working in Billing, Customer Service, HR or Sales
    • You have the habit to collaborate with an international team
    • You know how to be proactive and escalate if necessary, to solve issues
    • You are quality-oriented, focus on details and problem solver
    • You have great communication skills
    • You have excellent organization skills and the ability to work under pressure & manage deadlines
    Additional Information

    What's in it for you ?

    • Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.)
    • Career opportunities
    • International and multicultural environment
    • A company with a worldwide reputation
    • Start date: ASAP
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