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    Business Assistant - Barcelona, España - Werfen

    Werfen
    Werfen Barcelona, España

    hace 2 semanas

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    Descripción

    Overview

    Post Date March 25, Number WEBWW-- Job Function Other Location Barcelona Country Spain

    About the Position

    The Business Assistant is the responsible for supporting the work of Division team on

    projects directed at maximizing company profits and helping sales and marketing

    strategies

    Key Accountabilities


    • Acting as a first point of contact: dealing with correspondence, mails and phone calls


    • Managing diaries and organizing meetings and appointments


    • Booking and arranging travel, transport and accommodation


    • Organising events, conferences and sales meeting


    • Reminding the manager/executive of important tasks and deadlines


    • Typing, compiling and preparing reports, presentations and correspondence


    • Managing databases and filing systems


    • Implementing and maintaining procedures/administrative systems


    • Liaising with staff, suppliers and clients


    • Collating and filing expenses


    • Commissions Controller


    • Track invoices and manage expenses and budgets


    • Ethic Code, contracts (proctos, etc)


    • Transparency law


    • Brochures monitoring and control


    • Purchase orders and purchase requisitions


    • Deal politely, professionally and effectively with people


    • Active collaboration


    • Analyze, research and resolve problems


    • Updated contract database


    • Maintain internal and external confidences, discretion


    • Exercise good judgment in a variety of situations

    Networking/Key relationships

    This position requires the constant cooperation with the different internal departments

    (Accounting, Communication and Image, It, ...) as well as with the external division

    suppliers (travel agency, Fenin, ....)

    Minimum Knowledge & Experience required for the position:

  • Education: Graduate with any degree discipline in business or related field.
  • Experience:

    • Minimum three years' experience in similar position.

    Prior experience with digital communication tools.

  • Additional Skills/Knowledge:

    • Language: Spanish & English

    Marketing knowledge

    Sales knowledge

    Sap knowledge and computer skills

    Organized, committed and effective

    Skills & Capabilities:


    • Confidence, tact, discretion and diplomacy


    • Organisational skills & Commercial awareness


    • Adaptability & Creativity


    • Good teamworking, communication and numerical skills


    • IT skills


    • Customer focus (internal and external customer)


    • Emotional intelligence essentials


    • Driving innovation and results


    • Teamworker & Working capacity


    • Initiative - imagination

    Travel requirements:

  • Up to 10% of time
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