Bilingual Office Manager/executive Assistant - Madrid, España - Victoria Selection & Search

Victoria Selection & Search

Empresa verificada

Madrid, España

hace 1 semana

Publicado por:

Isabel García

beBee Recruiter

Descripción

International Private Equity firm, Madrid:

Our client, a well-regarded international Private Equity firm, is currently looking for an Office Manager & Executive Assistant to support their well-established team in Madrid.

Responsibilities will be split between Office Management and Executive Assistance and will include:
Office Manager

Acting as link between international headquarters and Spanish office
Overseeing all administrative coordination of the office, maintaining a wellorganised and efficient workplace
Maintaining the condition of the office and arranging any maintenance or Landlord as required
Collaboration with service providers (travel agency, etc.) acting as key contact, working to established budget
Liaison with local accountants and global finance team to provide support regarding invoices and relevant tax submissions for Spanish office
Overseeing compliance issues such as data protection and company procedures
Liaison with IT for any issues within the office and act as key contact
Implementing H&S policy in the office & act as key contact
Receiving visitors and ensuring they are well looked after
Order office supplies, monitor expenses and identify cost saving opportunities
Ensure that new hires have necessary equipment when joining and coordinate inductions
Acting as the go to person for administrative and office needs
Working closely with the Head of the Spanish operation, assisting with operational tasks for efficient running of office
Effectively archive important documentation to be promptly provided to Team members

Executive Assistant

Agenda and travel management for entire team
VC and call set up with various participants across time zones, always anticipating schedule conflicts and prioritising key objectives
Travel logistics for team
Expense reports and credit card reconciliation
Organising events (offsites, team building, training etc.), assisting with marketing materials and attend functions when requested

This position is predominantly office based.

Location Madrid, Barrio Salamanca

Salary Dependent on Experience + Discretionary Bonus

Timetable Full time

Incorporation Q1 2024