- Organize and manage meetings, conference calls, and events, both domestically and internationally.
- Coordinate travel arrangements and logistics for on-site and off-site meetings.
- Provide guidance to the administrative team and collaborate with staff, clients, and business partners at all levels.
- Screen visitors and calls, direct executives, or take messages as necessary.
- Maintain administrative processes and filing systems.
- Draft responses and establish priorities and procedures, assigning tasks as needed.
- Maintain strict confidentiality standards for all matters and documents.
- Manage the executive's internal and external schedule and commitments.
- Perform various personal services such as making reservations and scheduling.
- Conduct research or gather information to prepare the executive for internal activities, public events, speaking engagements, or similar engagements.
- High School Diploma or equivalent.
- Minimum of five (5) years of experience in advanced administrative positions.
- Proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.
- Outstanding organizational and time management abilities.
- Excellent follow-up and reminder execution skills without being intrusive.
- Superior judgment, professionalism, tact, and confidentiality.
- Dedication to high standards of performance, regardless of time constraints.
- Flexibility to adapt to ever-changing demands and priorities.
- Team-oriented mentality.
- Effective communication skills with company executives, staff, suppliers, and clients at all levels.
- Proactive problem-solving skills, with the ability to identify intricate issues and formulate solutions or recommendations.
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Exc. Administrative Assistant - Madrid, España - IQVIA
Descripción
About the Role
We're in search of a committed Executive Administrative Assistant to deliver top-quality support to a senior executive at IQVIA. This position is ideal for someone who excels in dynamic environments and thrives on interacting with individuals at all levels.Key Responsibilities
What We're Seeking
IQVIA is a leading global provider of cutting-edge analytics, technology solutions, and clinical research services for the life sciences sector. We are committed to pushing the boundaries of human science and data science to make a significant impact – aiding our clients in shaping a healthier world. Learn more at
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