Bilingual Executive Assistant, Real Estate, Madrid - Victoria Selection & Search

Victoria Selection & Search
Victoria Selection & Search
Empresa verificada
Madrid, España

hace 4 semanas

Isabel García

Publicado por:

Isabel García

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Descripción

Our client, a luxury Madrid based Real Estate investment firm is looking for a motivated Bilingual Executive Assistant to join their busy team.


Responsibilities (among others) will include:

  • Agenda management for founders: taking strategic priorities into consideration in order to optimise time management

Travel, events and logistics:
Planning and coordination of client events and national/international travel (flights, hotels, itineraries)

  • Contracts &

Legal Documentation:
Contract preparation and review (purchase/sale), proofreading documentation, liaison with gestoría, banks, notaries, etc.

  • Negotiation and management of suppliers: negotiation, search for providers and benchmarking options to present to founders
  • Documentation & Administration: Prepare decks, presentations and documents for potential clients
  • Supporting Partner with reviewing, translating (Spanish & English), summarising and processing legal and financial documentation
  • Communication: Manage flow of incoming firm communication, prioritise and redirect accordingly according to strategic objectives
  • Project management and follow up to advancement and completion of projects: overseeing work with architects/design/renovation workers on site, solving potential issues that may arise, acting as key point of contact
  • Preparing/sending invoices and providing follow up, expense reports
  • Act as key point of contact for clients
  • Ad hoc personal tasks as required: personal travel, agenda etc.
or Management) will be considered favourably. They must be able to manage standard Tech (Mac/PC, Office, Google Workspace, VC Software) with ease. A clean driving licence and vehicle is a plus for this position.

Location - Madrid, Chamartín
Salary - Dependent on experience
Timetable - 9.00h h (Fridays 9.00h h)
Contract - Permanent
Incorporation - September 2023
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