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Junior People Business Partner - Salamanca, España - Global Blue
Descripción
Main duties and responsibilities
Admin and Payroll Tasks
Privileged interlocutor of the Spanish payroll provider.
Coordinate payroll data, ensuring complete & timely processing in accordance with payroll schedule/deadlines.
Send the payroll instructions to the payroll provider on time.
Control, analyse and validate the payroll.
Control the payments (wages, prepayments, social contributions, payroll deductions).
Put in place the relevant dashboards to monitor the payroll activity related to SOX controls.
Manage the relationship with the external benefits providers: health insurance, meal vouchers company...
Provide ad-hoc reports as and when required.
Build and maintain a strong relationship with internal stakeholders and the payroll provider.
Prepare documentation and support the People Business Partner Spain & Americas in sensitive cases, including chairing and/or taking minutes on investigations and disciplinary hearings.
Record keeping of documents and following up on all outcomes, together with contractual changes (such as change of T&C, contract variations etc), ensuring that they comply with local legislation changes.
Manage the Health & Safety agenda.
Tools & Time Management
Manage the Spanish time management tool (Sesame)
Manage Workday as HRIS main admin tool.
Do all relevant changes: entry/exit/affectation change to maintain the system up to date.
Manage the "clock in" / "clock out" anomalies.
Edit monthly time reports and analyse overtime with the management.
Manage the different types of leave: paid holidays, sick leave, maternity/paternity leave, accidents at work...
Any other ad-hoc duties and responsibilities that arise on a day-to-day basis or over a period that falls in the remit of department.
Recruitment/talent acquisition
Post vacancies on local recruitment tools such as LinkedIn and Infojobs.
Conduct the whole recruitment process (CV screening, interviewing, background checks and offers to final candidates).
Work closely with the internal Talent Acquisition team.
Conduct and lead the onboarding process for new joiners.
Employee engagement
Participate in global development initiatives and projects, ensuring their full rollout locally.
Support local activities: team buildings, meetings, and initiatives of the Social Committee in Spain.
Division of work in percentage:
HR Admin – 30%
Monthly payroll processing – 30%
Recruitment – 20%
Employment Relations – 10%
Training – 10%
Reporting and collaboration
South Europe HR Community
Spain Managers & employees
HR related external stakeholders: recruitment agencies, lawyers, external payroll provider...
Key competencies
Experience with complex HR agenda (min. 3 years in mid-size international company)
It is indispensable that you have had experience as a Junior HR Advisor, or that wish to step up from an HR Coordinator or HR Administrator role.
Good level of IT literacy is essential along with experience using Microsoft packages such as Word, Excel & Power Point, familiarity with databases and current software packages.
Strong analytical skills and attention to detail are essential.
Ability to work under pressure and to strict deadlines.
A strong emphasis on accuracy and quality of work.
Highly organised and pro-active approach to problem solving.
Competent oral and written communication skills, with ability to evaluate queries in a timely and professional manner.
Strong English & Spanish written and oral communication skills are essential.
Strong organisation and time management skills are essential.
Willingness to work on multiple projects that come from working in a lean and multi skilled team.
Sensitivity and discretion are essential.
Preferable skills and competencies
Experience with Workday HRIS system will be desirable.
A willingness to learn new tasks and be flexible.
Ability to build relationships with vendors and colleagues.
Flexible and adaptable to work demands within the company.
Ability to balance priorities to achieve results.
A confident team player.
Business Knowledge/Educational Background
University Degree in Law, Economics, Psychology, or similar field.
3+ years as HR Coordinator or HR Generalist and who wants to step up into a HRBP role.
JR0003326
