- Successfully manage a hectic and ever-evolving diary, proactively predicting when schedules are likely to change and making adjustments where necessary. Ensure all participants are fully informed of all changes. Re-scheduling complex meetings and travel itineraries at short notice.
- Coordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time.
- Prioritise and edit all incoming communication, composing responses or redirecting as appropriate, alerting where further action is required and prompting when due. Email, voicemail and telephone calls are used extensively to plan and manage the workload, and it may be necessary to screen all incoming communications, and proactively deal with questions and information requests.
- Build and maintain co-operative relationships with clients and colleagues of all levels both internally and externally. Prudently handling confidential and highly sensitive information on a regular basis and acting as a discreet sounding board for the Partner, and other colleagues.
- Proactively manage the Partner's client development efforts, including building relationships to get to that important first meeting and beyond, coordinating preparatory meetings and lunches, dinners and events.
- Proactively manage the Partner's marketing activities, including assisting the Partner with their Personal Marketing Plans, liaising with the Marketing department.
- Update the Bain client tracking database fully with all actions, events and updates, including regular updating of client contacts and activities.
- Have the ability to create/amend PowerPoint presentation decks, for client presentations and internal meetings.
- Assist with personal work as required
- During regular communication updates provide overview on diary appointments, etc.; the managing of their "to do" lists and generally being proactive in thinking about what you can take on in order to leverage their time.
- Be capable of organising small events
- Collaborate with other Executive Assistants to provide phone coverage, work coverage and general team support
- Reception coverage as needed and assigned
- Flexibility, there may be a need for Partner to call EA outside office hours Manage expenses and timesheets on a monthly basis
- Flexible and positive attitude
- Team player
- Proficient communication, organization and time management skills "Can Do" mentality and positive attitude
- Meticulously detail focused
- Diplomatic, efficient and accurate, with excellent communication and listening skills Able to work on own initiative – and be proactive
- Enthusiastic, dedicated, hard working
- Pleasant and calm to work with, even when under pressure
- An interest in the substance and commercial impact of Bain's work Discreet and loyal
- Professional approach at all times
- Confident and friendly when communicating with people of all levels Ability to work independently and as an integral member of various teams Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
- Strong customer service focus
- School diploma or higher, Bachelors degree is not essential but preferred. Qualifications will be dependent on age and number of years experience A minimum of five years direct executive secretarial experience in either a multinational company, professional services firm or holding an executive level position within a bank (EVP or higher)
- Excellent communication skills both verbally and written in English, French speaking is a bonus but not essential.
- Computer literate; extensive prior experience and at an advanced level in using Microsoft Word, Outlook and the Intranet, and at an intermediate level using Excel and PowerPoint
-
Executive Assistant
hace 1 semana
Choiceit Málaga, EspañaBusiness Support:Handle the CEO's daily schedule and task priorities.Set up meetings with clients and partners for management and project teams.Attend and document meetings; monitor follow-ups for timely action.Offer admin support to the CEO and team.Plan ahead and organize trave ...
-
Executive Assistant
hace 6 días
Choiceit Málaga, EspañaBusiness Support: Handle the CEO's daily schedule and task priorities. Set up meetings with clients and partners for management and project teams. Attend and document meetings; monitor follow-ups for timely action. Offer admin support to the CEO and team. Plan ahead and organize ...
-
Executive Assistant
hace 3 semanas
Nicity Malaga, EspañaNicity is a one-stop shop for your relocation needs; starting from the very beginning - where to live. Nicity helps people to find their perfect place to live and make the best out of their new (or existing) home. · Our mission is to empower people with the freedom to move - wher ...
-
Executive Assistant
hace 3 semanas
Intrum AB Malaga, EspañaAt Intrum, you will grow by making a difference. You will do it in a highly international environment and in a supportive culture where effort counts. · At Intrum, you will grow by making a difference. You will do it in a highly international environment and in a supportive and i ...
-
Spännande Roll Som Executive Assistant Till
hace 3 semanas
Delta Consulting AB Marbella, EspañaVill du arbeta vid sidan av en VD som driver ett snabbt växande fastighetsföretag och vara med på en spännande resa? · **Var?** · Marbella men möjlighet till hybrid lösning · **När?** · Start så snart som möjligt · **Anställningsform?** · Direktanställning hos vår kund · **Om vår ...
-
Executive Assistant Manager
hace 3 semanas
Melia Hotels International Malaga, España**_"The world is yours with Meliá"_** · Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is knowing that the world is yours and that you can work in many countries. And all with the feeling that you are ...
-
Personal Executive Assistant
hace 1 semana
Blu Selection Marbella, EspañaOur client is a dynamic and rapidly growing startup based within the beauty sector based in Marbella and operating within the US market. They're seeking an experienced and bilingual Personal Executive Assistant to join their team. · You will be the right-hand person to the CEO, p ...
-
Personal Executive Assistant
hace 1 semana
Blu Selection Marbella, EspañaOur client is a dynamic and rapidly growing startup based within the beauty sector based in Marbella and operating within the US market. They're seeking an experienced and bilingual Personal Executive Assistant to join their team. · You will be the right-hand person to the CEO, ...
-
Personal Executive Assistant
hace 3 semanas
Blu Selection Marbella, España CDIOur client is a dynamic and rapidly growing startup based within the beauty sector based in Marbella and operating within the US market. They're seeking an experienced and bilingual Personal Executive Assistant to join their team. · You will be the right-hand person to the CEO, ...
-
Market Research Analyst
hace 3 semanas
Mira Málaga, EspañaWe are Mira, a leading provider of assisted reproductive technology that helps couples and individuals who are having trouble getting pregnant. We started our company because we want to help women with their fertility journey, empower them with the best technology and information ...
-
Junior Treasury Analyst
hace 2 semanas
Ebury Málaga, EspañaEbury is a hyper-growth FinTech firm, named in as one of the top FinTechs to work for by Glassdoor and AltFi. We offer a range of products including FX risk management, trade finance, currency accounts, international payments and API integration. · Junior Treasury Operations Anal ...
-
Product Manager, Quality Management Systems
hace 1 semana
IQVIA Málaga, España De jornada completaProduct Manager, SmartSolve eQMS · Location: Spain, fully remote · The Product Manager is responsible for product planning and execution throughout the software development lifecycle, including: gathering and prioritizing product and customer requirements, defining product scop ...
-
DevOps Engineer II
hace 2 semanas
Verisk Málaga, España De jornada completaJob Description · This role is to enhance the dynamic infrastructure our applications run on, and ensure stability, consistency and security of our Production systems. · Administer and build Development Continuous Integration pipelines of moderate complexity. Setup build plans, a ...
-
Tax & External Reporting Specialist
hace 1 semana
BESTSELLER Málaga, EspañaTax & External Reporting Specialist · Workplace: Malaga · Application deadline: 30th May 2024 · Are you looking for an opportunity to make a career in Finance in a value focused company? Do you want to develop your skills in an agile environment? Then join BESTSELLER on our journ ...
-
Language Data Annotator/Content Generator English
hace 1 semana
TransPerfect Málaga, España CDDWork Location: Remote, Spain · Work Schedule: Monday – Friday during regular business hours · Engagement Model: Temporary contract until the end of June · Languages Needed: English · Start Date: Immediate · DataForce by TransPerfect is currently looking for a Language Data Ann ...
-
Senior Java Developer for IAM Team – SCIB Malaga
hace 1 semana
Santander Málaga, España De jornada completaSenior Java Developer for IAM Team – SCIB MalagaCountry: Spain SCIB CISO is looking for a Senior Java Developer for IAM Team based in our Malaga office. · WHY YOU SHOULD CONSIDER THIS OPPORTUNITY · At Santander CIB () we are key players in the transformation of the financial s ...
-
DevOps Engineer II
hace 2 semanas
Underwriting Solutions Málaga, España De jornada completaJob Description · This role is to enhance the dynamic infrastructure our applications run on, and ensure stability, consistency and security of our Production systems. · Administer and build Development Continuous Integration pipelines of moderate complexity. Setup build plans, a ...
-
LQA Test Lead: Games
hace 1 semana
Localsoft, S.L. Málaga, España De jornada completaLocalsoft, S.L. is a world-class localization company offering translation, testing and audio services. From our headquarters in the Málaga TechPark in Málaga, Spain, we operate both locally and internationally with clients from many different business sectors including leading b ...
-
Market Data Analyst
hace 1 semana
Epam Málaga, EspañaDescription · DESCRIPTION · We are looking for a Market Data Analyst based in Málaga or ready to relocate to Spain. EPAM will provide relocation support to you and your family upon successful interview process. · We always hire for a career in EPAM, but the initial client for t ...
-
SAP MM Consultant
hace 2 semanas
Epam Málaga, EspañaDescription · DESCRIPTION · Are you a skilled SAP MM Consultant passionate about driving innovation and delivering engineering solutions that transform leading companies? Join our EPAM SAP Practice team, which includes over 2, professionals across 30+ countries, and bring your ...
Executive Assistant - Málaga, España - Mena Recruit Pty Ltd
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Descripción
The CompanyThe company is recognised as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions organisational design and performance improvement.
The Role
To provide comprehensive administrative, secretarial and organisational support to an allocated Partner within the Company;
Key Tasks and Responsibilities
Essential
Hours:
9am-6pm from Sunday to Thursday although flexibility is required on the hours worked
#J-18808-Ljbffr