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    Assistant - Global Medical Affairs & Market Access - Barcelonès, España - Almirall

    Almirall
    Almirall Barcelonès, España

    hace 1 semana

    Almirall background
    Descripción

    Tasks and responsabilities

    ‒ Assist the team in managing operational tasks (travels, events' registrations, new employees onboarding, Dpt. changes, meeting's organization, confidentiality agreements, contracts, collaboration with agencies, vendors and suppliers, administrative tasks, etc.).

    ‒ Manage leadership team's agendas and collaboration to manage the agendas of the other team members, when required.

    ‒ Budget follow up according to internal procedures.

    ‒ Collaborate on forecasting, last estimate assumptions, and any other financial exercises required for budget management.

    ‒ Manage payments of the area using internal tools.

    ‒ Creation of Purchase Orders (PO) in the systems and approval tracking in due course.

    ‒ Contact with suppliers, creation of new vendors, resolution of issues that may arise with system.

    ‒ Monthly PO closings, accruals listing for controller.

    ‒ Support the team in developing pricing maps and price changes notifications.

    ‒ Support the team in developing the pricing and access competitive landscape and newsletters.

    ‒ Control of annual calendar of department's events, managing them specially from the logistical and administrative perspective, and collaborating on any other issues required.

    ‒ CRM entry of all events generated with HCPs and collaborations with entities, where there is transfer of value.

    ‒ Collect relevant information and documentation necessary to open the events, in contact with the agencies/staff involved in the events. Signed contracts, invoices, miscellaneous expenses, proof of payment, etc.

    Education

  • Administrative education or similar.

    • Specific knowledge

  • An excellent level of English and Spanish written and spoken is essential.
  • Advanced knowledge of MS Office (including PowerPoint and Excel).
  • Contract management background will be a plus.

    • Experience

  • More than 5 years of experience as a department Assistant.
  • Experience providing support at departmental level, and to several leaders withing complex environment.
  • Experience managing and follow up of previously approved budget.
  • Experience in Pharma Industry.
  • Experience managing VEEVA is nice to have.

    • Values

  • Care
  • Courage
  • Innovation
  • Simplicity
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