Part Time - Barcelona, España - CREAL

CREAL

Empresa verificada

Barcelona, España

hace 3 semanas

Publicado por:

Isabel García

beBee Recruiter

A tiempo parcial

Descripción

Descripción:

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education.

ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level.

Research is organized in three main areas, Malaria and other Infectious Diseases, Child and Maternal Health, and Urban Health, Climate & Non-Communicable Diseases.

ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

Lugar:

Barcelona
Specific Duties:

1. Project planning

Detecting potential timeline issues and providing timely and proactive issue escalation to UBDPOLICY management team
Supporting work package leaders and monitoring project activities to ensure approved Milestones are achieved
Collating information to ensure timely and formal project reporting with full and accurate information as determined by the funder ́s requirements
Meeting with UBDPOLICY finance management on a monthly basis to review project expenditure, and provide support as requested in planning the next year's budget
Liaising with internal team members and sites to ensure they maintain the currency of project tracking tools.
Utilizing the UBDPOLICY project dashboard to monitor site progress across protocols, providing progress reports and alerts to the team as required
Monitoring and reporting progress of Gantt chart deliverables to UBDPOLICY management team and assisting with issue identification and resolution
Support protocol specific vendor selection, negotiation and management, including monitoring of associated budgets and contracts as needed
Managing vendors that provide general services across the project, e.g., travel agents, auditors, etc.

2. Project execution & monitoring

Verifying that project activities are implemented according to project objectives and timelines
Identifying and escalating issues through existing channels
Assisting in issue resolution
Monitoring the project progress with identified project management tools and verifying timely decision making
Monitoring project adherence to the legal frameworks, written procedures and agreements with the funders/sponsor
Ensuring a proper filing (hard copies or electronic documentation) of all nonprotocol project related documents

- a. Team and line management

Ensuring that required team meetings are held and agreeing on important issues for the agenda with the UBDPOLICY management team
Participating in recruitment and training of internal project staff (as applicable)
Monitoring and assisting sites to ensure timely recruitment of key site staff
Monitoring and assisting sites to ensure timely procurement of key specific items necessary to execute relevant protocols
Provide input into team members performance evaluation as requested

- b. Communications, partnerships and reporting

Reporting on project to funding bodies and UBDPOLICY management team
Ensuring timely reporting and appropriate dissemination internally and to stakeholders and project partners
Coordinating with communication department and ensure communication and dissemination at technical level

- c. Budget accountability and invoicing

Assist the financial manager to monitor budget management and procurement as requested
Assist the UBDPOLICY management team and finance manager to identify critical issues with impact on budget
Support development of financial reports by reviewing and assisting in the provision of financial justification of activities as requested

3. Project closing & evaluation

Coordinate project closeout activities in accordance with the project management plan, protocol and relevant ISGlobal SOPs and policies
Assist designated team members with the closing of each contract applicable to the project or project phase
Verify the financial closing of the project budget and account, if applicable
Coordinate documentation of lessons learned from UBDPOLICY management team, work package leaders, and ISGlobal team members

What We Are Looking for:

Qualifications/Education:

University degree (equal to 4 years of college) or equivalent
Excellent command of English is required
Excellent computer skills. Experience working with project management tool
Experience in managing is an advantage OR experience working on a large multifaceted project

Skills:

Strong organizational skills to cope with multitasking daily work, used to work in a goaloriented approach
Stress tolerance and a strong team play with the ability to work independently without supervision
Critical thinking and problemsolving skills, ability to handle troublesome situations and think ahead with a decisive attitude
Good people management skills