Academic Assistant - Madrid, España - CIEE

CIEE

Empresa verificada

Madrid, España

hace 2 semanas

Publicado por:

Isabel García

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Descripción

Summary of Position
The Academic Program Assistant reports to the Academic Director and supports the academic team with student
- and faculty-facing work. The role works closely with the academic team on course development, student registration, grade reporting, and attendance tracking as needed. The position also assists with organizing out of classroom activities with clear learning objectives.

Perfil/Requisitos

Duties and Responsibilities

Assist faculty and the Madrid academic team with course development, student registration, grade reporting, and attendance tracking
Support academic staff and faculty with reservations for the delivery of guest speakers, cocurricular outings, and cultural activities, including staffing them outside the classroom, as needed
Coordinate and implement cocurricular activities for Madridbased students in hybrid courses taught at other CIEE locations (London, Copenhagen, Berlin, Rome, Paris, Cape Town, etc.)
Support the Madrid academic team with Service Learning & Internship placements for students in liaison with institutional partners
Monitor the feasibility of activities in compliance with current health and safety regulations
Prepare activity pricing, contact venues, make group reservations, and arrange guest lectures
Keep an accurate, uptodate log of the Academic Department expenses and reservations for periodic review
Liaise with service suppliers to ensure that payments, reimbursements, and cash requests are made on time
Assist with the planning and execution of cultural, academic, or orientation programs. Staff may be assigned to work overnight or weekend excursions as needed, with corresponding vacation time in compensation
Participate in the emergency staffonduty telephone rotation system
Other duties as assigned

Knowledge Skills and Requirements

Demonstrate a proactive, collaborative, and organized working style with a positive outlook Have a proven ability to work efficiently and problem-solve collaboratively with students, staff, and faculty in an academic environment Prove capable of managing multiple projects at once to achieve clearly stated goals and meet deadlines
Have bilingual or high-level Spanish and English language communication skills
Have knowledge of Madrid and its cultural resources
Minimum 1 year of experience in office administration and reservations
Hold a bachelor's degree (grado) at minimum Be proficient in Microsoft Office, willing to learn new systems platforms
Demonstrate a commitment to equity, inclusion, and diversity
Applicants must have authorization to work in Spain
Competencias
Analizar y resolver problemas, Optimismo y entusiasmo, Flexibilidad, Organización y planificación, Fiabilidad técnica y personal, Trabajo en equipo, Diplomacia y "saber estar", Capacidad de Negociación
Nível
Empleado
Tipo de contrato
Jornada completa
Duración
Sin especificar
Salario
Entre y € bruto/anual
Estudios mínimos
Licenciado
Experiência mínima
Al menos 1 año
Fecha de inicio
03/07/202 No de vacantes
1