Executive Assistant - Barcelona, España - Bayer

Bayer

Empresa verificada

Barcelona, España

hace 2 semanas

Publicado por:

Isabel García

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Descripción

Executive Assistant - Iberia Enabling Functions

YOUR TASKS AND RESPONSIBILITIES

As an Executive Assistant, you will work under limited supervision and act on your own initiative to perform various administrative duties in support of Iberia Enabling Functions Heads (CFO, HR Head, COM & Corp PA Head and LPC Head) and their respective teams.

This will be an in-office role with the option to work hybrid and assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs.

This role will report to Iberia CFO.

The primary responsibilities of this role, as Executive Assistant are as follows:

Detailed knowledge of the activities, operations and people of the organization
Perform advanced secretarial and administrative support including manage and maintain executive's schedules, coordinate appointments, travel and logistic arrangements
Prepare and arrange meetings and management events including content development, collect and analyse data to prepare reports and documents, create and distribute meeting minutes and presentations
Establishes and maintains departmental databases and develops spreadsheets of importance to department.
Gather feedback and proactive tracking of action lists and open items coordinating activities across departments and follows up to ensure that requests are carried out;
Build and maintain appropriate network and collaboration with other assistants and areas to share and reinforce the coordination among departments, regions and operation needs
Support the use of technological and innovative tools and deployment of corporate initiatives on a local basis.
Support to ensure full implementation of all governance rules and corporate guidelines.

WHO YOU ARE
Your success will be driven by your demonstration of our life values, more specifically related to this position, Bayer seeks an incumbent who possesses the following:

High school diploma or associate's degree
Many years of professional experience as an assistant in senior management with relevant experience in cooperation at board level
Sensitivity to confidential matters
High degree of reliability and quality
Strategic thinking and flexibility
Excellent interpersonal skills: ability to work with internal management and employees at different hierarchical levels as well as with external stakeholders in a trusting and resultsoriented manner
Ability to prioritize and complete multiple tasks with mínimal constraints
Strong organizational skills and high problemsolving skills
Change management skills is a plus
Excellent communication skills in Spanish and English, both spoken and written
Strong software and research skills

Application Period: