Office manager - Barcelona - Dost

Descripción

Salary:

Para una comprensión completa de esta oportunidad y de lo que se requerirá para ser un candidato exitoso, siga leyendo.

24k annually
About Us

At Dost, we're not just another startup. We're a fintech revolutionizing how companies manage their financial processes with AI. Our platform automates invoices, delivery notes, and purchase orders, eliminating human errors and transforming entire accounts payable departments.

What makes us different:

We're already the trusted partner of over 100 companies, but we're still small enough for your voice to be heard directly by our CEO Adam.

The Opportunity

Tired of being just another cog in a massive organization? Here you won't find 15 layers of management or being ignored when you suggest improvements.

We're looking for an

Office Manager & HR Admin

who wants to be the person who makes everything run smoothly.

Someone who doesn't get stressed when 10 things need attention at once, and who genuinely enjoys taking care of people and spaces.

This role is perfect if:
You thrive on variety and multitasking (no two days are the same)
You have a service mindset - you like helping people so they can focus on their work
You're organized but flexible when priorities shift
You like the startup environment where you can shape how things work
You don't need constant recognition but get satisfaction from smooth operations

Office management (60% of your time):

Keep the office running smoothly:
supplies, coffee machine, cleaning coordination, maintenance etc etc
Manage relationships with vendors (cleaning service, maintenance, suppliers)
Handle inventory and order supplies before we run out
Organize welcome kits for new joiners
Coordinate office events (summer party, winter party, team gatherings)
Book meeting rooms and ensure everything works for events
Be the go-to person when something breaks or is missing
Manage office budget and track expenses
Support in Internal Communication
Create an environment where people actually want to come to work

HR admin (30-40% of your time):

Benefits administration:
manage Pluxee profiles, gym memberships, etc.

Payroll support:
gather data and information for monthly payroll processing
HiBob (HRIS) management: update employee info, create offer letters, process changes

Onboarding support:
set up email signatures, explain office logistics to new joiners
Contract creation and basic HR documentation
Maintain dashboards and HR reports
Handle day-to-day employee questions about benefits and HR processes
Special project - First 5-6 months (Finance transition support):
Help with data entry during our ERP system transition
Process invoices in multiple systems (Holded, Sage, Xero)
Support collections tracking

Note:
This is temporary while we implement our new AI-powered ERP. After 5 months, this work disappears and you focus fully on office + HR admin.

Reality check:
You'll be managing 1,000 small details simultaneously. If you need deep focus on one thing for hours, this isn't it. If you love juggling multiple priorities and being the person people can count on, you'll thrive here.

Organized multitasker:
You don't lose track of things even when chaos hits

Service mindset:
You genuinely enjoy helping people and creating smooth experiences

Calm under pressure:
Things break, people forget things, deadlines collide - you don't panic

Languages:
Fluent Spanish + strong English (B2 minimum - we're growing internationally)

Proactive attitude:
You see the coffee running out and order more before someone asks

Detail-oriented:
Errors in contracts or payroll data are unacceptable

Tech comfortable:
You can learn new systems quickly (HiBob, Pluxee, basic ERP tools)
Previous experience in co-working spaces or startups (you understand the vibe)
Admin background
Previous HR admin or office management experience
Comfortable with basic finance data entry (helpful for the 5-month transition)

What makes someone succeed here:
"Caretaking" energy without being overbearing:

You care about people's experience but aren't a helicopter parent

Self-sufficient:
You Google before you ask - you figure things out

Team player:
You genuinely want people to have a good day at work

Thick skin:
Employees might forget their mouse at home - you help without judgment

Initiative:
You suggest improvements to make office life better

Unflappable:
Multiple emergencies at once? No problem.

What doesn't work here:
Getting angry at employees for needing help
"It's not my job" attitude
Needing everything perfectly defined before you act
Getting flustered when priorities change
Rigid "9-to-5" mentality (we need flexibility)
Why Dost vs. Other Options


What you WON'T find here:
Rigid corporate environment with no room for improvement
Being stuck behind a reception desk doing nothing creative
Managers who don't value operational excellence
Growth limited to "you haven't been here long enough"
Boring, repetitive tasks with no variety


What you WILL find:

Real ownership:
You shape how the office runs - budget for your ideas

Variety:
Every day is different, you're never bored

Impact:
When you do your job well, 50+ people have better workdays

Growth potential:
As we scale (12+ people joining soon, international offices coming), so does your role

Startup energy:
Fast-paced, hands-on, where good ideas win

Being valued:
Founders appreciate operations excellence

Flexibility:
After probation, work from home on Fridays
At Dost, we don't believe in preset career ladders or arbitrary timelines. xugodme

Your growth is determined by three things:

Your talent:
How well you keep operations running and find improvements

Your ambition:
Where you want to go and what you want to learn

Your attitude:
How you show up and make others' lives easier
What We Offer
Budget to improve office environment (propose your ideas)
Be part of fast-growing fintech (100+ customers, scaling rapidly)
Central Barcelona office
Real influence on office culture and employee experience

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