Office Manager - Madrid, España - Automat-it

Descripción

As a premier AWS partner, Automat-it is dedicated to driving success for startups through our comprehensive expertise in AWS Cloud solutions.

With a seasoned team of AWS Cloud experts, we have a proven track record of catalyzing double-digit growth for numerous startups.

By leveraging our AWS know-how, we empower your DevOps, FinOps, and Delivery teams, enhancing security, reducing time to market, and optimizing cost-effectiveness with mínimal effort.

Our commitment to excellence is further solidified through a strategic collaboration agreement recently inked with AWS. This partnership aims to generate added value for our mutual customers in the tech and startup sectors.

At Automat-it, we specialize in cloud migration and intricate DevOps projects, boasting over 200 AWS certifications within our global engineering team across three subsidiaries.

Serving a diverse range of tech-savvy customers, our capabilities extend from security implementations and on-prem migration to AWS Cloud, to the provision of 24/7 NOC services.

In this position, you will oversee and optimize office operations across Europe, including administrative support, budget management, event coordination, and ensuring efficient cross-departmental collaboration.

This role will be based in Madrid in a hybrid model.


Please submit your resume in English only.

Requirements:

• 25 years of working experience in an administrative/office management role in a global company
• Experience with Google Workspace and Microsoft Office
• Experience in working with management or Clevel executives
• Experience with coordinating travel arrangements
• Experience with invoices/payroll systems
• Experience with coordinating office and employee travel and events logistics
• Great attention to detail and analytical abilities
• Excellent organizational and time management skills, and ability to prioritize tasks
• A selfstarter with the ability to work independently
• Excellent written and verbal communication skills in both English and Spanish. Advantage to additional EU language(s)

Automat-it is committed to fostering a workplace that promotes equal opportunities for all. We firmly believe that fostering a diverse workforce is crucial to our success. Our recruitment decisions are grounded in your experience and skills, recognizing the value you bring to our team.

LI-Hybrid #LI-AIT


Responsibilities:

• Support the company operations in Europe by maintaining the office systems and addressing employees queries
• Maintain office and employee information using BambooHR and other systems and tools used for the HR operations
• Implement new administrative systems, such as record management
• Manage the office budget, including supplies inventory, and place orders when necessary
• Maintain the office layout and supplies of stationery and equipment
• Create, revise, and maintain office policies and procedures, and ensure they are implemented appropriately
• Coordinate chair meetings with staff and document meeting minutes
• Local and abroad travel coordination
• Work crossdepartment to ensure smooth collaboration across the company and a highquality delivery
• Work closely with Sales and Marketing to coordinate and prepare logistics, travel, and administration for conferences, summits, training sessions, and other company events across Europe
• Identifying market trends/updates meant to ensure a better admin operation
• Create and present reports to management monthly