Primary School Secretary - Benitachell, España - Lady Elizabeth School

Lady Elizabeth School

Empresa verificada

Benitachell, España

hace 2 semanas

Publicado por:

Isabel García

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Descripción

Description
School Secretary Job Opportunity (Maternity Cover)

We ́re looking for an enthusiastic and friendly individual to join our administration team from April/May.

The School Secretary is essential for the smooth running of the school as the first point of contact for all visitors, parents, students, staff and stakeholders, delivering excellent customer service as well as providing efficient secretarial and administrative support in a busy environment.

School Secretary Role Profile

LES ́ Mission:

We provide an enriching, learning-focused education of the highest standard which allows our pupils to achieve both success and experience failure in a safe and supportive environment.

Staff, pupils and parents share the fundamental expectation of a positive attitude to learning.

We nurture our pupils, encouraging them to develop a Growth Mindset to ensure they become resilient and persevere in the face of challenges.

Happy, respectful, internationally-minded pupils, staff and parents are the core of our community. We support our pupils and staff to constantly get better and improve themselves. We do this as a team, without exception.

Reporting To:
Head of Primary - Head Secondary

Head of School

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Well-being and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

Key Responsibilities:

To deliver excellent customer service and provide a warm and professional welcome to all visitors to the school guiding them on their visit,
To ensure the overall appearance of the reception area is tidy, professional and presentable at all times, maintaining welcome displays and visitor information up to date and relevant as and when required
To adhere to school protocols for external visitors; in line with safeguarding, check all visitors into the school handing out lanyards and ensuring they're worn at all times and returned; ensuring the signin/out books are signed; ensure visitors receive Child Protection/Safeguarding/Emergency leaflets to be issued to all visitors; verify identification where necessary
Pupil attendance: update daily attendance, establish the whereabouts of absent pupils, prepare attendance analysis reports and lists for the senior team; ensure any planned pupil absences/appointments are recorded on the internal calendar and relevant staff made aware; coordinate late arrivals or early pick

- ups accordingly with both staff and parents

Assist with sick and/or injured pupils delivering first aid where possible, preparing and sending insurance forms to the insurance company as directed, and coordinating with the teacher, nurse and parents accordingly. Notifying the nurse immediately of any serious injuries
Coordinating new pupil onboarding with the rest of the team, adding to engage, lunch lists, requesting school records from previous schools,
Maintain Pupil registers and class list with daily changes and prepare complete pupil list in summer term for the next year, assist with preparing new timetables for new academic year, preparing House Lists
Assist in the organisation of events such as parentteacher meetings and school productions and prepare associated administration (lists, seating plans, signage etc).
Ensure the internal calendar and room booking calendars are kept uptodate with events, lesson bookings etc; internal weekly calendars to be printed as required
Uniform management: sorting and distributing uniform orders, liaising with parents for queries, maintaining uniform platform up to date, collecting fees and uniform payments, coordinating returns with Eureda; liaise with uniform shop in Javea; update orders, notify Eureda of any changes, refund in the bank; Troubleshooting (calling parents, etc ) for usernames and passwords and instructions for the uniform shop; create reports when required
Food Services: maintain and produce the weekly/daily lunch registers for students and staff, arrange picnics or special requests when required and to be the main contact for the external catering company Aramark. Update Engage and report month end to Accounts, send lists to teachers to check pupils eating
To undertake any other secretarial tasks as necessary, including providing support for the SLT, Heads of Section/Year i.e. issue of Certificates eg visa, school reports for old pupils, Printing school reports for current pupils, filing new student info and removi