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    • Site Administrative Assistant - Santiago de Compostela, Galicia, Spain - IBA Worldwide

    IBA Worldwide
    IBA Worldwide Santiago de Compostela, Galicia, Spain

    hace 2 semanas

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    Contabilidad / Finanzas
    Descripción

    Job Description

    Site Administrative Assistant

    We are seeking a skilled Site Administrative Assistant to join our team in Spain. This is a full-time, permanent contract position.

    The successful candidate will be responsible for the overall office management and act as the contact person between Headquarters and site.

    You will perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, and supporting the local Proton Therapy site.

    As part of the Ortega project, you will be responsible for potentially 2 or 3 installations in a row.

    A training period is planned before the launch of the first installation.

    Key Responsibilities

    • Taking incoming calls and providing information to callers
    • Incoming and outgoing correspondence
    • Composing memos and generating reports
    • Organizing business-related travel itineraries to and from the site, planning hotel stays, taxis, and carpool management
    • Providing HR support (tracking vacation & coordination with payroll)
    • Tracking the receipt and shipping of all spare parts for the site
    • Coordinating delivery and shipping of equipment and parts with other sites
    • Following up on the ordering, shipping, and warehousing of all parts and materials to support operations

    Accounting Support

    • Managing site purchasing accounts (vendors, subcontractors, etc.)
    • Monitoring and recording petty cash and site financial account usage
    • Preparing and monitoring invoices and expense reports

    Requirements

    • Minimum 5 years' experience as Administrative Assistant or Office Manager ideally in an international environment
    • Experience in HR or accountancy administration is an asset
    • Strong knowledge of MS Office; knowledge of SAP is an asset
    • Strong written and verbal communication skills in Spanish and English

    What We Offer

    • A permanent contract.
    • The opportunity to contribute to a unique and cutting-edge project in the fight against cancer.
    • A strong and collaborative team environment, where challenges are tackled together.
    • The chance to live in different locations for several months, broadening your professional and personal horizons.
    • A meaningful career, making a real difference in medical innovation and patient care.
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