Administrator - Madrid, España - Cundall

Cundall

Empresa verificada

Madrid, España

hace 3 semanas

Publicado por:

Isabel García

beBee Recruiter

Descripción

The Team:

Cundall are leading the way in the provision of creative, sustainable design solutions, and our office support teams provide a wide range of exceptional administrative support to highly skilled engineering staff all around the world.

To keep up with the demands of ongoing growth we are looking for an experienced, passionate, and collaborative Office Admin to oversee and coordinate the function of office support and administration to our team in Madrid, Spain.

The Role:

As the leading figure of the office support you will ensure the provision of seamless administrative & operations support to the Madrid office.

This will require you to quickly establish a close understanding of the business priorities, commercial operations, local employment requirements, Cundall & Local Spanish processes, current systems, and processes, and to evaluate the best modes of administrative support to meet our growing business demands.

You will support the technical team members with financial control, quality control checks on important documentation, and provide advice and guidance on administrative issues.

You will also play a key role in the collaboration of processes between the global Cundall offices.

You will be the point of contact with our local legal and HR adviser dealing with employment enquiries, administrative documentation relating to contracts as well as invoicing documents.

The Skills:

You will want to join our team if you have previous experience working in administrative and operations support function and enjoy working in a complex and fast-paced environment.

Your pride in providing a truly excellent service, proven attention to detail, and sense of initiative has already led you to positive feedback in your career to-date.

You understand what it means to create excellent relationships with internal and external stakeholders.

You have demonstrable practical experience and management of document control, typing, the formatting of reports, letters, and a high level of skill in Microsoft Office.

You can prioritise tasks effectively and have a strong grasp of coordination and process improvement as well as outstanding organisational skills.

Experience in a consultancy, construction and/or professional services environment would be advantageous as would experience in commercial operations in relation to accounts receivable, payable and cash flow.

You are expected to communicate in either English or Spanish.

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In addition, experience in the following competencies is advantageous:_**Commercial/ Business competencies

Assist Project Managers in the preparation of Sub-Consultant service agreements.
Raise sales invoices as instructed by Project Managers.
Enter cash receipts as they come through on bank statements.
Process purchase invoices for Project Manager approval.
Follow up with clients on outstanding payments of sales invoices.
Coordinate with subconsultants on their outstanding payments.
Review of project contract management to ensure compliance with project contracts.
Monitor and manage WIP balance together with the PM/PD.

HR Competencies

Prepare offer letters and employment contracts for signature by the Director and issue to new joiners, along with other paperwork required.
Track the return of employment contracts and other new starter paperwork and liaise with the HR team in the UK regarding the setup of new joiners on Cundall systems.
Provide information to HR in the UK to add new staff members to the medical insurance after successful completion of notice period.
Conduct detailed inductions for new starters, in accordance with Cundall procedures.
Maintain up to date staff records in and hard copy staff files, for auditing purposes.
Provide staff with any HR letters and confirmations for government, finance or travel related requirements.

Job Description:

Why Join Cundall?

LI-GR1