Administrative Support - Tarragona, España - ICIQ

ICIQ

Empresa verificada

Tarragona, España

hace 2 semanas

Publicado por:

Isabel García

beBee Recruiter

Descripción

ENGLISH VERSION

Administrative Support (Ref:
MGMT
)

The Institute of Chemical Research of Catalonia (ICIQ) is looking for an Administrative Support, to cover a sick leave, with estimated time of 3 months.

Responsibilities
Under the supervision of the Controlling Unit Manager, the applicant's responsibilities will include:

Confirm prices and delivery time with the supplier, file documentation related to the purchase request via Docuware. Correct errors in orders. Generate and send orders to suppliers once authorized requests are received. Manage invoice payments. Process orders via web.
Track pending orders and update data in SAP, inform SAP users.
Claim pending orders after the deadline, products in poor condition, etc.
Process returns with suppliers. Inform groups of return conditions when necessary. Coordinate returns between groups, logistics, reception and supplier.
Placing orders when administrative support is absent or on vacation.
Providing support, when necessary, to the Administrative Support Unit within the areas of competence of the unit (mostly the scope of purchasing orders/reporting of research projects and travel organization and settlement of expenses).
Processing purchasing orders and their followup.
Reporting of research projects including intermediate and final reports and control of abstracts, presentations, posters to ensure publicity on funding.
Management of invoices, payments, and control of the budget of the research groups.

Requirements:

CFGS in Administration and Finance or equivalent.
Catalan, Spanish and English level: fluent conversation (certificates not required).
Good knowledge of Microsoft Office tools (Outlook, Excel, Word and PowerPoint).
Experience with SAP.

Valued qualities and skills:

Detailoriented person.
Ethical integrity.
Organizational skills.
Flexibility and adaptability to change.
Good communication skills. Creativity and Innovation.

We offer:

A fulltime employment contract to cover a sick leave for the duration of the sick leave (estimated time 6 months).
Remuneration according to individual's qualification/experience.
Salary split in twelve monthly payments
Incorporation: Immediate

OTM-R principles in the selection processes

ICIQ follows the principles of Open, Transparent and Merit-based Recruitment (OTM-R) and the Code of Conduct for the Recruitment of Researchers as established by the European Commission.

ICIQ follows in its selection process a gender equality opportunity policy and a non-discrimination policy on the basis of age, ethnic or social origin, religion or belief, sexual orientation, language and disability.

ICIQ is committed to promoting a work-life balance for its employees and, as such, offers flexible working hours.

Selection Process

ICIQ's selection process usually entails the following phases:
For further information, you can visit our HR Excellence in Research page at: HR Excellence in Research )

VERSIÓ EN CATALÀ

Suport Administratiu (Ref:
MGMT

L'Institut Català d'Investigació Química (ICIQ) està buscant un tècnic de Suport Administratiu, per cobrir una baixa laboral, amb un temps estimat de 3 mesos.

Responsabilitats
Sota la supervisió del cap de la unitat de Controlling, les responsabilitats del sol-licitant inclouran:

Feu un seguiment de les comandes pendents i actualitzeu les dades a SAP, informeu els usuaris de SAP.
Reclamació comandes pendents fora de termini, productes en mal estat, etc.
Tramitar devolucions amb proveïdors. Informar els grups de les condicions de devolució quan sigui necessari. Coordinar les devolucions entre grups, logística, recepció i proveïdor.
Arxivar documents relacionats amb peticions i comandes amb l'aplicació Docuware
Realització de comandes en cas d'absència de suport administratiu o de vacances.
Donar suport, quan sigui necessari, a la Unitat de Suport Administratiu en les àrees de competència de la unitat (principalment l'àmbit de les ordres de compra/informe de projectes d'investigació i l'organització de viatges i liquidació de despeses).
Seguiment de les comandes
Reports dels grups de recerca, presentacions,
Control pressupostari de facturació i pagaments

Requisits

CFGS d'Administració i Finances o equivalent.
Nívell de català, castellà i anglès: conversa fluida (no cal certificat).
Bon coneixement de les eines de Microsoft Office (Outlook, Excel, Word i PowerPoint).

Qualitats i habilitats valorades:

Persona orientada al detall.
Integritat ètica.
Habilitats organitzatives.
Flexibilitat i adaptabilitat al canvi.
Bones habilitats comunicatives.
Creativitat i innovació.
Experiència amb SAP.

Oferim:

Contracte de treball a jornada completa per cobrir una baixa mèdica mentre duri la baixa (temps estimat 6 mesos).
Retribució d'acord amb la qualificació/experiència de l