Bilingual Office Assistant, Private Equity, Madrid - Victoria Selection & Search

Victoria Selection & Search

Empresa verificada

Madrid, España

hace 2 semanas

Publicado por:

Isabel García

beBee Recruiter

Descripción

Our client, a top tier European Private Equity investment manager is currently looking for a bright Office Assistant to support their well-established Iberian team, based in Madrid.

Responsibilities (not limited to) include:

Acting as the first point of contact for the firm, greeting clients (portfolio firms, co investors, etc) and ensuring they are well looked after
Organising the Advisory Board meetings (transfers, catering etc.)
Meeting room booking and management (for both internal and external meetings)
Responsible for meeting rooms and upkeep: taking care of meeting rooms (preparing the meetings, filling with drinks/stationary, ensuring cleanliness etc.)
Assisting the Office Manager as necessary (scheduling and rescheduling meetings, teleconferences and videoconferences across global time zones & geographies, facilities/maintenance, etc).
Liaising with suppliers, not limited to: groceries, fruit orders and stationary (general & branded items), sanitary and pharmacy products (hand soaps, hand sanitizer, tissues, plasters etc.)
Arranging taxi transfers
Managing catering for internal and external meetings
Managing office expenses/invoices and uploading to Rydoo
Managing incoming calls
Incoming and outcoming mail management
Keeping "Reception Guidebook" and all other relevant documentation up to date
Training of new/temporary front office staff
Collaborating with Assistants/staff in other European offices, acting as key contact for administrative needs

Location - Madrid Salary - Dependent on experience + Bonus + Exceptional benefit package Timetable - Full time

Office based

Incorporation - Q1 2023