Office Manager - Madrid, España - Invenergy

Invenergy

Empresa verificada

Madrid, España

hace 4 semanas

Publicado por:

Isabel García

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Descripción

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.

Job Description:

Position Overview

The Office Manager will provide daily support and administrative assistance to the Spain office members.

You will work across a broad range of activities including but not limited to office management, calendaring, travel, managing high-priority workflows and approvals, processing expense reporting, organizing meeting notes and other due diligence information and assigned duties.

You will have the ability to manage and proactively build relationships across Invenergy.

Responsibilities:

Primary responsibility is to handle all office management matters which includes but is not limited to coordinating with building management, scheduling events, organizing attendees, overseeing travel arrangements, potential office buildout.
Manage mail, office needs as they relate to an expanding office, new team member onboarding
Anticipate needs of the Country Manager and EVP and resolve operational and administrative issues before they arise. Highlighting priorities for upcoming activities and handling meeting preparation.
Manage regular team meetings.
Ability to utilize and leverage technology in order to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (CRM, SharePoint, Excel, etc).
Prepare or modify presentations, press releases, and other documents as needed.

Qualifications:

Possesses excellent time management and problemsolving skills with significant experience proactively and effectively managing multiple projects simultaneously.
Has a strong sense of urgency and attention to detail.
Ability to work independently.
Able to influence others and communicate tactfully to accomplish complex assignments requiring crossorganization cooperation.
Has a proven track record of being calm and focused under pressure, maintaining professional interactions with associates at all levels and establishing rapport quickly.
Interacts positively and professionally with Executive's external and internal networks and exhibits sound judgement on the ability to make reasonable decisions in the absence of direction.
Ability and willingness to utilize and leverage technology in performing responsibilities including a commitment to maintaining electronic records and other digital mediums.

Required Qualifications

Undergraduate degree.
Fluency in English.

years of relevant full-time experience supporting an office and related team.

Discretion when working with sensitive company and personal information.
Maintain a highlevel of confidentiality at all times.
Selfdirected, reliable, and independent when necessary to complete projects with limited supervision.
Demonstrate ability to prioritize time sensitive and competing issues.
Willingness to be available during atypical hours if a highpriority event arises.
Professional, positive and resilient.