Director of Project Management - Madrid, España - Allucent

Allucent

Empresa verificada

Madrid, España

hace 3 semanas

Publicado por:

Isabel García

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Descripción

These customers have new therapeutic ideas but want a partner who can assist with the clinical trial process, the complexities of certain disease states, or other critical capacities.

You'll work with them on the newest treatment breakthroughs for some of the most perplexing conditions. And ultimately, you'll help make a positive difference in patients' lives.

The Director of Project Management drives quality improvement activities as a result of audits / inspections / quality incidents / project issues / metrics /KPIs/ trends observed and may supports business development activities and CTO cross department initiatives

Location:
Europe (remote/hybrid)

Experience:
Minimum 8 years of PM and Line Management experience (in Clinical Research Industry)

Language:
Fluent in English

The Director of Project Management will be responsible for the following tasks:

Line Management of Project Managers

Line manages a group of ~810 PMs, directs, leads, develops and supervises PMs. Conducts regular onetoone meetings or calls with allocated PMs.
Manages PMs to the core values of Allucent
Leads and develops PM teams, to ensure optimal focus on departmental goals that are set in ADP (Annual Performance Review system).
Provides training, expertise, guidance, advice, support and motivate project teams in the management of the assigned clinical trials. Assists with Allucent internal training as and when required.
Ensures that best practices, lessons learned and tools are developed and shared within PM team to achieve efficiency and quality.
Accountable for the delivery of project deliverables managed by allocated PMs, including oversight of Key Performance Indicators for their studies, identifying potential highrisk areas and assisting in development of mitigation strategies. Ensure studies are performed in good quality, compliant with the applicable Standard Operating Procedures (SOPs), within budget and as per the timelines agreed with the client.
Mentors PMs in client relationships
Determines and standardizes core responsibilities, skills and experience required for the PM role in its different levels across Allucent. Reviews and updates the PM Job Descriptions as required to keep up with company changes and ensures that they include the responsibilities assigned to PM on Allucent SOPs and WIs. Determines the requirements for promotion from other roles into PM.
Participates in project management and corporate initiatives supporting the development of the PM function at Allucent.
Assists in the review of proposals, attends bid defense meetings (if needed), and prepares PMs for bid defense meetings.
Oversees financial health of projects of the PMs. Review of financial reports, forecasting and revenue recognition per departmental goals set for each PM.

Resource management

Resource forecasting needs in resource tool used by Allucent and resource allocation on existing projects. Review correct FTE assigned on ongoing projects.
Staff project allocation
Staff PMs for BDMs
Staff workload management: assesses allocated PM workload, reviews the budgeted and recorded hours to ensure they are within acceptable working limits for active studies for the assigned PMs.
Engagement and stability in teams
Reviews and analyzes timesheet vs project allocation vs time (budget) available;
Manage contractors:includes the entire process from recruitment / onboarding / oversight / engagement / performance
Supports analytics and reporting of staff utilization and profitability

Line and Performance management

Staff onboarding
Probation period evaluation
Performance management: objectives, midyear and endyear evaluation, management of underperformance
Staff career development and promotion
Staff succession planning
Staff retention and engagement
Monitors employee utilization, workload, and overtime hours.
Develops and provides role specific training
Liaises regularly with Department Heads, Managers in Global Clinical Operations and, when applicable, sponsors, on project issues and for resolution of team conflicts or enhancement of performance as well when needed with cross BU functional leads or managers.

Quality

Clinical staff training programs in collaboration with key stakeholders
Sharing knowledges / lessons learnt based on audits / inspections / quality incidents / project issues / metrics / trends observed
Drives Process improvement initiatives
Drives to establish PM processes, forms and templates (new and updates)
Drives the development and maintenance of applicable SOPs and templates to ensure the appropriate framework of the PM group is in place and ensures all related procedures and work instructions remain current
Keeps oversight to ensure compliance to the SOPs and ICH GCP/regulatory guidelines and best practices
Drives compliance to the Project KPIs. Where needed, create awareness / initiates course of action to achieve /