Back Office Administrator - Málaga - Hi Homes

    Hi Homes
    Hi Homes Málaga

    hace 2 días

    Descripción

    Back Office Administrator - After Sales Focus (Maternity Cover – 6 Months)

    Las cualificaciones, habilidades y toda la experiencia relevante necesaria para este puesto se pueden encontrar en la descripción completa a continuación.

    Gross Salary: €1,500/month

    Working Hours: Monday to Friday, 09:00 – 15:00

    Location: Calahonda, Costa del Sol (In-Office)

    Contract: Fixed-Term (6 Months), with possibility of extension / growth into full-time role

    Reports to: Office Manager / Operations

    Onboarding & Training: Provided

    Redefine Your Career with Hi Homes

    Hi Homes is a fast-growing, family-owned real estate agency based in Calahonda, specializing in premium property sales and new developments across the Costa del Sol. With over a decade of success in this market, we have built a strong reputation for professionalism, marketing excellence, and client service.

    As our business continues to grow, we are seeking a highly organized Back Office Administrator to join our team on a 6-month maternity cover contract, supporting our sales and after-sales operations.

    If you have prior administrative experience in the Costa del Sol real estate sector and enjoy structured, detail-oriented work in a dynamic, fast-paced office environment, this role could be a great fit.

    About the Role:

    This is a key in-office administrative role focused on supporting our agents and management team behind the scenes. Your work will help ensure that transactions run smoothly, documentation is accurate, and clients receive a professional experience from reservation through to completion.

    This is not a sales role - it is a structured back-office position ideal for someone who thrives on organization, coordination, and accuracy.

    KEY RESPONSIBILITIES:

    Administrative & Back Office Support:

    • Manage and update client and transaction data in our CRM (Pipedrive)
    • Prepare and organize reservation documents, KYC forms, and transaction files
    • Coordinate documents for e-signatures and proper record keeping
    • Assist with invoicing and administrative finance coordination
    • Maintain accurate internal records and compliance documentation

    After-Sales Support:

    • Support follow-ups with lawyers, developers, and partner agencies
    • Help track transaction timelines from reservation to completion
    • Ensure required documentation is collected and properly stored
    • Assist in keeping transactions organized and on schedule

    Office Coordination:

    • Provide administrative support to the sales and management team
    • Support internal communication and coordination
    • Assist with general office tasks as required

    WHAT WE LOOK FOR:

    • Previous office administrative experience in Costa del Sol real estate (essential)
    • Fluent English and Spanish (spoken and written) 
    • Highly organized with strong attention to detail
    • Strong multitasking and prioritization skills
    • Comfortable using CRMs and digital document tools
    • Professional, reliable, and discreet
    • Positive team-player attitude

    WHY JOIN HI HOMES?

    • Supportive and collaborative team environment
    • Modern office in Calahonda
    • Structured onboarding and training
    • Work with a respected, fast-growing Costa del Sol agency
    • Exposure to a dynamic real estate environment
    • Competitive salary aligned with experience
    • Potential future opportunities depending on performance and business needs

    READY TO APPLY? xugodme

    If you have real estate admin experience on the Costa del Sol and want to join a professional, friendly, and fast-moving team, we'd love to hear from you.

    All applications are treated confidentially.


  • Solo para miembros registrados Málaga

    The IUCN Centre for Mediterranean Cooperation is establishing a project office in Tunisia to strengthen the implementation of its North Africa programmes.The Finance and Administration Officer will ensure the financial, accounting, and administrative management of the office. · ...

  • Solo para miembros registrados Málaga

    The Finance Officer will ensure that all financial tasks related to the Mubadarat programme are carried out in full alignment with IUCN and donor's standards. · ...

  • Solo para miembros registrados Málaga, Andalusia

    +FinanceandAdministrationOfficerJobDescriptionVacancy#:7481Unit:OperationsOrganisation:InternationalUnionforConservationofNature(IUCN)Location:MálagaSpainReportingto:HeadofFinancWorkpercentage:100%Grade:P1Expectedstartdate:01April2026Typeofcontract:IntDefinitClosingdate:19January ...

  • Solo para miembros registrados Málaga, Málaga provincia

    TheIUCNCentreformeditarianCooperation(IUCN-Med)isestablishingaprojectofficeinTunisia... · Ensurefinancialaccounting,andadministrativemanagementoftheoffice. · ComplywithIUCNPolicies,donorrequirements,Tunisianlegislation. · ...

  • Solo para miembros registrados Marbella

    We're looking for a highly organised, proactive Office Administrator to run the day-to-day operations of our Marbella office. · You'll be the hub of the team — supporting agents, keeping everything running smoothly, and ensuring clients visiting the office receive a professional, ...

  • Solo para miembros registrados Marbella, Andalusia

    We're looking for a highly organised, · proactive Office Administrator to run the day-to-day operations of our Marbella office.Manage daily office operations and keep the office organised and client-ready · Handle incoming enquiries, calls, emails, · walk-ins professionally · Sup ...

  • Solo para miembros registrados Málaga

    This is a full-time hybrid role for an Administrative Specialist, located in Marbella with some flexibility to work from home. · ...

  • Solo para miembros registrados Málaga

    The Programme Assistant provides technical, administrative, communications and coordination support to the Tunisia Project Office. · Supports the Mubadarat Programme in all its components,executing and ensuring the integrity of technical and financial monitoring processes for CSO ...

  • Solo para miembros registrados Málaga De jornada completa

    Maintain employee records including personal information contracts performance evaluations handle confidential documents ensure compliance with data protection regulations address queries concerns provide support workplace issues develop implement policies procedures administer b ...

  • Solo para miembros registrados Málaga 21.000 € - 24.000 € (EUR)

    We provide great holiday experience to our guests and high end services to our clients; Real Estate, Architecture, reform and Interior Design, · as well as rental management and Housekeeping service in the most valuable locations of the Costa del Sol.Excellence and organization a ...

  • Solo para miembros registrados Málaga

    The Programme Assistant will provide technical administrative communications coordination support to the Tunisia Project Office primarily focusing on supporting the Mubadarat Programme in all its components executing ensuring integrity of technical financial monitoring processes ...

  • Solo para miembros registrados Málaga

    +Job summary · Solturo Solutions SL is hiring on behalf of Bunny Home Care for a highly motivated and detail-oriented Finance Operations Manager.This role works closely with the President to manage financial operations, provide executive-level support, and oversee the company's f ...

  • Office Manager

    hace 2 semanas

    Solo para miembros registrados Málaga

    Job summary · We're looking for an Office Manager who will play a key role in ensuring smooth daily operations, supporting employees, and fostering a positive workplace culture.This role combines office administration, employee support, and health & safety responsibilities. · ...

  • Solo para miembros registrados Málaga

    Your mission to maintain and update employee records handle confidential HR documents address employee queries and provide support in resolving workplace issues administer employee benefits programs support payroll processing ensure accuracy in salary disbursements oversee genera ...

  • Finance Manager

    hace 4 semanas

    Solo para miembros registrados Málaga

    This role works closely with the President to manage financial operations, provide executive-level support, and oversee the company's financial activities. · Oversee accounting processes, financial reporting, budgeting, compliance, and internal controls to ensure strong financial ...

  • Solo para miembros registrados Málaga

    This role works closely with the President to manage financial operations provide executive-level support and oversee the company's financial activities. · Oversee general ledger AP/AR payroll bank reconciliations using Quickbooks. · Prepare track invoices reimbursements budgets. ...

  • Solo para miembros registrados Málaga, Andalusia

    This is a full-time hybrid role for an Administrative Specialist located in Marbella with some flexibility to work from home. The role involves performing various administrative tasks to support day-to-day operations and assist with customer service inquiries. · Strong Communicat ...

  • Office Manager

    hace 2 semanas

    Solo para miembros registrados Málaga De jornada completa

    We're looking for people who care about product quality, take ownership of their work, and want to build systems used by a global audience. The Office Manager will play a key role in ensuring smooth daily operations, supporting employees, and fostering a positive workplace cultur ...

  • Solo para miembros registrados Málaga

    +Job summary · Santander is evolving from a global, high-impact brand into a technology-driven organization. · This is more than a strategic shift. It's a chance for driven professionals to grow, learn,and make a real difference. · ++Support the structuring, management and contro ...

  • Solo para miembros registrados Málaga

    This is an excellent opportunity for a reliable professional who thrives in a fast-paced, international, and multicultural environment and is looking to grow with a dynamic organization. · ...

  • Solo para miembros registrados Málaga

    The company Bunny Home Care is hiring a Finance Operations Manager to manage financial operations and provide executive-level support. · ...

Empleos
>
Málaga