- Oversee day-to-day facilities operations including flex seat management, access control, mail services, multifunction equipment, pantries, supplies, conference rooms, storage rooms, first aid supplies, etc.
- Create purchase order requisitions for local office and other office locations. Review and approve invoices and work with Accounts Payables to ensure timely payments.
- Manage local supplier account needs. Schedule equipment maintenance as required, maintain records, and provide reporting.
- Manage local building service requests and relations. Liaison for landlord/building correspondence, events, drills, and tenant meetings.
- Manage local onsite physical security including daily checks, ID badge issuance, access programming and quarterly reporting.
- Administer various employees' services including mobiles, travel program, conferencing services and others through the internal ticketing tool. This support is both local and remote across the globe.
- Possible infrequent travel required.
- Possible to work later start / end work hours if providing support in sporadic cases for North America.
- Commitment to service excellence with the ability to work in a fast-paced, multi- tasking, team environment.
- Excellent oral and written communications skills in English.
- Strong work ethic and an energetic, influential, and diplomatic work style.
- Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel). Excel should include graphing, pivot table, and vLookup.
- Ability to work extended hours as needed including some evenings and weekends and be on call for emergencies.
- Experience with vendor management and service portals.
- Bachelor's Degree or equivalent work experience.
Corporate Services Administrator - Madrid, España - IPC Systems, Inc
Descripción
IPC is a fintech company that focuses on the human element. Having global presence, we support local markets with cutting edge cloud-based trading communications and managed connectivity.
Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global financial markets. This enables our clients to maintain consistent market access, a strong competitive advantage, and enhanced operational efficiency.
At IPC, we are committed to attracting, nurturing and promoting diverse talent across our workforce and fostering a sense of belonging within our employee family. We don't just accept differences - it's one of our core values. We recognize that diverse teams make the strongest teams, and we encourage people from all backgrounds to apply.
Come be part of the new team that delivers ground-breaking products for our clients.
TITLE: Corporate Services Administrator
REPORTING TO: Corporate Services Global Manager
LOCATION: Madrid, Spain
ROLE TYPE: Full-time, Hybrid, Permanent
Summary
The Corporate Services Administrator (CSA) is a key position providing a range of first-level support on administrative services focused upon business operation and facilities. You will act in a supporting role to the Corporate Services Global manager and lead local day-to-day facility operations. The Corporate Services Department is responsible for employee services, maintenance of leased equipment, systems, physical security, and small building projects.
Essential Duties and Responsibilities
Experience and Skills Required
PLEASE SUBMIT YOUR CV IN ENGLISH.
What's in It for You?
At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees.
In addition to a collaborative, high-performing team environment, we're pleased to offer competitive benefits, including:
•Competitive Base Salaries and Performance Bonuses
•Private Health Insurance + Sodexo Transport Pass + Sodexo Restaurant Pass
•22 Holidays per Year Plus Public Holidays
•Additional Time off for Charity Work and Volunteering
•Tuition Reimbursement
•Certification Bonus Program
•Access to "IPC University" our Internal E-Learning Platform
•Access to LinkedIn Learning
•Structured Onboarding Training and Peer Mentor Support
•Wellness Program
•Employee Referral Scheme
•Further information about your benefits will be provided during your onboarding process.
Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC.
You can explore more about our culture, offerings and commitment to living our Core 4 values, on and .
IPC's Diversity Statement:
"The IPC work culture is one that fosters inclusion, prioritizes diversity and collaborates with our local communities. Our strength as an organization is the sum of our different backgrounds, perspectives, skills and geographies; supported by an ironclad commitment to constructive dialogue and open-mindedness. We encourage all team members to actively support our commitment to join in a celebration of social equality and justice, with a focus on actions that improve our firm and communities" – Bob Santella, Chief Executive Officer