Office Manager - Barcelona, España - Doctoralia España

Doctoralia España

Empresa verificada

Barcelona, España

hace 1 semana

Publicado por:

Isabel García

beBee Recruiter

Descripción

Company Description

We are the largest healthcare platform in the market.

We want patients to find the perfect doctor and book an appointment the easy way.

The patient journey should be enjoyable, and that's why we are always with them:
to help them find the best possible care. Anytime, anywhere.

We also help doctors and clinics to better manage their practice and build their online reputation.

With our integrated end-to-end solution, doctors can not only improve their online presence but also spend their time on what matters: their patients.

In addition:

We had 4.8 million appointments booked last month.
61.9 million unique patients visit our websites each month.
92.5k active physicians rely on our solutions.
This makes us the market leader in 11 countries: Poland, Turkey, Spain, Italy, Czech Republic, Mexico, Colombia, Brazil, Argentina, Peru, and Chile.

Job Description:

We are looking for a Office Manager to join our Barcelona office.

The Office Manager is our first point of contact for all workers and visitors in our Barcelona office. Our culture and values are what make us special.

You'll work proactively and be guided by the Finance Manager and the rest of the group's Office Managers, knowing how to prioritise tasks, be able to multitask easily, and have the patience of a saint - you'll need all of these to keep the office running at the high standards our team is used to.

This is a dynamic role with the opportunity to shape it into your own.

Responsibilities:

Operational and administrative management with other companies (purchasing food and office supplies, wellcome packs, etc.), as well as channel the specific needs of each Doctoralia department. Negotiation of contracts and tariffs for officerelated service providers and insurance.
Supply the office, take care of its functionality and good condition. Maintain the office conditions and arrange necessary repairs contacting suppliers when needed.
Facilitate the company's internal communication and quick and efficient circulation of documents (incoming and outgoing mail).
Organize, participate and assist in internal and external events.
Collaborate with the Human Resources department in the management of new incorporations (recruitment, integration of employees, medical visits, etc.)
Telephone and facetoface attention at Doctoralia's reception, as well as receiving and distributing mail and parcels.
Assist in organizing shipping of domestic and international shipments.
Organize and review domestic and international travel, taking care of bookings and schedules.
Organize the accommodation for employees.
Optimize the budget for office expenses.
Support to the accounting department in the development of administrative tasks.
Prepare office rooms when a meeting is to take place (e.g. connecting systems for a videoconference).
Maintenance of company policies and databases.
Communication and collaboration with the other Officce managers to align processes within all the Docplanner group.
You will have a person in your charge for whom you will be responsible and for whom you will have to develop.

Last but not least, you will work closely with our
Finance team is young, dynamic and (sometimes :P) fun, so we are also looking for a real team player, with strong interpersonal skills, a positive and open mindset who is not only professional, but also fun to work with and has strong ethics.

Qualifications:

3+ years of relevant experience working as Office Manager position.
International exposure.
High level of proactivity, ownership and multitasking skills.
Great crossteam integration skills with different stakeholders.
It is a strong plus to have relevant experience with Travel perk or similar platforms.
Solid knowledge of Microsoft Office, especially Excel and Word.
English level high enough to communicate in an international environment. Knowledge of Polish is a strong plus.

Additional Information

We offer:

Competitive salary

- Private health plan

Flexible working hours, short Fridays, and special attention to worklife balance.
23 days of paid holidays + extra day off for your birthday.
Wellness pack: Corporate Andjoy &
Ifeel (free for our employees)
Free English/Spanish classes
Share options plan after 6 months working with us.

Want to know more about us? Go to
Glassdoor **to see what our amazing people culture :)
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Legitimación:
base legal de interés legítimo.

Destinatarios:

el Responsable y otras empresas del grupo DocPlanner, y encargados externos del tratamiento de datos personal solo para finalidades indicadas.

Derechos:
acceso, rectificación y supresión de los datos, así como otros derechos expresados en nuestra política de privacidad.