Office Operations Assistant - Madrid, España - Boston Consulting Group

Boston Consulting Group

Empresa verificada

Madrid, España

hace 4 semanas

Publicado por:

Isabel García

beBee Recruiter

Descripción

WHAT YOU'LL DO:

YOU'RE GOOD AT:

Office and Operations

Work with the Operations Team to identify, develop and implement initiatives to enhance office affiliation amongst the various subgroups
Work with the Operations Team to assist with ACC Madrid bonding event logistics
Support the creation, content and coordination and distribution of ACC Madrid Hub regular Newsletters
Responsible for the ownership and upkeep of the ACC Madrid Hub microsite
Support in the organizing of local, regional or global ACC meetings/trainings in Madrid
Assist the Office Manager with any ad hoc duties as and when required

Front of House

Front of house cover and first point of contact for all daily operational issues ranging from organizing courier requests, meeting room and individual workstation reservations, catering requests, organizing local transport to ensuring there are enough office supplies, be it stationery, beverages or snacks
Support office facilities and logistics
Support visitors with requirements and requests
Provide an excellent customer focused service at all times

Health and Safety

Organizing desk assessments for staff and new joiner set up
Fire warden role / first aid role
Take the necessary measures on a daytoday basis to ensure the safety and security of staff is met
Responsible for the upkeep & maintenance of ACC Madrid Risk Assessment

Other

Support Office Manager on global projects and contributes as an active member of ACC Madrid initiatives as required

YOU BRING (EXPERIENCE & QUALIFICATIONS):

1 to 2 years in a Reception/Administration role in a busy medium to large size corporate organization
Experience in a fastpaced professional services organization preferred but not essential

Skills:

Strong customer service skills
Excellent verbal and written communication in English and Spanish
Professionally presented
Knowledge of Health and Safety
Proactive with lots of initiative, strong team player and able to work autonomously
Highly flexible
Ability to prioritize and organize
Energy and enthusiasm
Good knowledge of Outlook, Word, Excel and PowerPoint
Naturally positive and motivated with ability to motivate others
Attention to detail do it once, do it right

YOU'LL WORK WITH:

The Office Operations Assistant will work alongside the ACC Madrid Ops Team to oversee front of house and will be working on projects with the Office Manager.