Team Assistant to Emc - Madrid, España - QBE

QBE

Empresa verificada

Madrid, España

hace 2 semanas

Publicado por:

Isabel García

beBee Recruiter

Descripción

Primary Details

Time Type:
Full time

Worker Type:
Employee

Secretarial and administrative support to 5 European Committee Members.

Junior Team Assistant

Barcelona/Hybrid_

At QBE, our purpose is to enable a more resilient future.

Are you passionate about working for one of the world's largest insurers that offers excellent opportunities to grow your career and with offices in 27 countries?

Leveraging our deep expertise and insights, QBE offers commercial, personal and specialty products and risk management solutions to help people and businesses manage risks.

Today, we employ more than 11,600 people around the world.

QBE Europe SA/NV is headquartered in Brussel and while we are international in our outlook, we are also proudly local in our operations with our Spain office in Madrid.

QBE's European Operations, which accounts for over 27% of QBE Group turnover, is a leading specialist in London market and European commercial lines business.

Active in both the Lloyd's and company market, QBE offers considerable diversity to the broking community.

We are a socially responsible company and give our customers the ability to invest a portion of their premiums in environmentally and socially beneficial projects.

With our comprehensive product offering and underwriting expertise, we are able to cover a wide range of business risks, helping our clients to identify them and minimise their exposure.

If you are looking to progress your career within insurance and want to be part of a successful organisation with strong growth ambitions, then read on.

Primary Responsibilities

Support to the Executive Assistant to Europe CEO's and 4 European Committee Members, in this 1:5 role you will be responsible for providing support in a confidential manner on different administrative tasks whilst managing all alongside non-routine activities and general guidelines with limited direction.

Manage Directors agendas following directions/guidelines to ensure best use of time in line with working priorities.
Organize internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering, and ensure invitations and notes are distributed in a timely fashion to ensure that all background arrangements are in place which will enable meetings to achieve their objectives.
Organize complex travel itineraries for the Directors, e.g. travel, accommodation, transfers arrangements to ensure these are made in line with requirements and company policies
Prepare and submit expense reports for payment in a timely fashion to ensure these are settled in line with company policy.
Organize department events 34 times a year.
Assist the EA and the Directors in dealing with other basic administrative aspects of confidential matters to ensure these are handled sensitively and in line with best practice
Liaise with other Departments and PAs to ascertain their needs responding or forwarding the messages or incoming information and communications to the appropriate Director, to ensure communication processes are fit for purpose.
Maintain strong relationships with key internal and external stakeholders to ensure communication processes are effective and to achieve the region objectives: act as a point of reference for others and liaise with other functions/Assistants in a collaborative manner.

Preferred Competencies/Skills

Fluent in English Speaking & Writing organizational and prioritization skills
Diary management skills
Reliable and Discreet
Flexible and adaptable to change
Good team player, emphatic and willing to work collaboratively
Ability to multitask
Good interpersonal and Communication skills
Selfmotivated and able to use own initiative
Cando attitude with a willingness to learn

Preferred Knowledge

Excellent software knowledge of MS Office 365 (Word/Excel/Outlook/ Teams/ OneDrive/ SharePoint/ ).
Secretarial/Administrative Studies

QBE Cultural DNA

Why QBE? At My Best

At QBE, we want our people to feel rewarded and inspired to perform at their best, that's why we have created "At My Best".

It's our connection, our way of showing we have your back. We understand that one size doesn't fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It's in the culture of our business, our QBE DNA, to support our people.

Everything we do is underpinned by our QBE DNA - because we know it's not just what we do that matters, it's how we do it that makes the difference.

In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce.

At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce. QBE aims to build a wor