Information Assistant New - Madrid, España - Olympic Broadcasting Services

Olympic Broadcasting Services
Olympic Broadcasting Services
Empresa verificada
Madrid, España

hace 1 mes

Isabel García

Publicado por:

Isabel García

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Descripción
Overview

DescriptionDuties

  • Establish solid relationship with the International Committees (IOC/IPC), the Organising Committees (OCOGs) and across the Organisation that helps with daily communication and getting information in a timely manner.
  • Contribute to and support the preparation, publication and distribution of material content and the overall external and internal communications plan through and the T75 intranet.
  • Ensure the website update communication templates in SendGrid is onbrand, errorfree, and adapted to each Games operation.
  • Responsible for drafting/sending the Website Update notifications via SendGrid to external audiences.
  • Assist other departments across the organisation with external communications via SendGrid.
  • Create and maintain external distribution lists during Games and nonGames time (IOC, IPC, OCOG, MRHs).
  • Responsible for distributing the MRHs contact list to the OCOGs by ensuring a good communication channel with Broadcaster Services team and the Media Rightsholders to constantly maintain the distribution lists up to date.
  • Manage and maintain the website user's interface, as well as provide technical support to internal and external website users.
  • Maintain the MRHs Calendar on
  • Collaborate with Multimedia Services and Software Development teams and provide guidance and feedback on the OBS Website administration needs/issues and the OBS Mobile Application (when available).
  • Provide technical support to internal and external users of the OBS Mobile App during Gamestime.
  • Liaison for the OCOGs for the World Broadcasters Briefing/Meeting Events and Daily Briefings (Gamestime) anticipating challenges, prioritising tasks, and effectively managing resources on a very tight schedule.
  • Prepare the review timeline for the WBB/WBM presentations and coordinate the process.
  • Responsible for drafting the WBB/WBM Show Rundown and Running Order (CEO's script).
  • Carry out periodic reviews of the Olympic Host Contract, the Olympic Games Guides and IOC Media/Broadcast and managing deadlines and in coordination with the IOC.
  • Develop and maintain the OBS Terminology site in SharePoint.
  • Liaise with the IOC for the Golden Rings Awards communications to the MRHs.
  • Provide support with OBS Media Requests.
  • Write, edit and produce periodically corporate reports for internal and external audiences (Weekly and OBS Board quarterly reports)
  • Manage the departmental licenses subscriptions/access/renewals in coordination with Finance.
  • Collaborate with Finance Department to review the inventory of Information equipment, stock material and fixed assets.
  • Coordinate and facilitate purchase orders approval.
  • Analyze and prepare the department's annual Corporate Budget through consultation with the team and monitor department expenditures.
  • Develop and maintain departmental guides for internal procedures.
  • Keep track of the Information department file system (archive).
  • Responsible for keeping the internal department calendar up to date.
  • Resolve officerelated malfunctions and respond to requests or issues.
  • Work simultaneously in different projects while maintain the smooth run of the Information & Multimedia Services Department, including overseeing department's duties on staff holidays absence.
  • Perform other communications duties as assigned that help promote efficient daytoday operations.
Experience

  • Bachelor's degree in Business Sciences, which covers from administration and marketing to accounting and finance job.
  • Proven experience as a backoffice assistant and other relevant administrative specialist role.
  • Excellent level of English required (native or bilingual).
  • Excellent written and verbal communication and interpersonal skills.
  • Strong organisational and project management skills with attention to detail with the ability to prioritise and multitask.
  • Solid knowledge of multiple communication platforms, including print, video, website, and intranets.
  • Working knowledge of office equipment.
  • Thorough understanding of office management procedures.
  • Analytical abilities and aptitude in problemsolving.
  • Experience with Microsoft Office 365 Software, Microsoft Project, Adobe Acrobat, and SharePoint.

Workplace & Environment

  • Fastpaced work environment
  • Subject to national/international criminal background checks
  • This is a maternity leave position based in our offices in Madrid, Spain from September 2023 to the end of April 2024.
How to apply

We thank all applicants for their interest, however, only those selected for interviews will be contacted.
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