Office Coordinator - Barcelona, España - ESL Education

ESL Education

Empresa verificada

Barcelona, España

hace 6 días

Publicado por:

Isabel García

beBee Recruiter

Descripción

Company Description

Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world.

The group consists of some of the biggest names in educational language tourism:
Alpadia Language Schools, ESL Languages, and Kaplan International Languages.

With more than 130 combined years of experience and thousands of happy and satisfied alumni - KLG is a reliable and respected leader in the language travel industry.

KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.

Job Description:

About the role
Kaplan Languages Group looking to recruit an Office Coordinator at our Head office Barcelona.

We're an international education company with a diverse, multilingual head office team working across a range of functions including accounting and finance, student admissions, marketing and sales, HR and IT.

In this exciting role, you will work to ensure that the daily functioning of our head office is effective and efficient - from welcoming visitors and answering phones to helping to despatch business post and ensuring successful meetings and events within our office.

Importantly, you'll ensure that everyone you interact with - whether external visitors or internal staff - receives a warm welcome and a helpful, supportive service.

You'll be at the centre of the office culture, working with employees and managers to make our head office an engaging, exciting, and welcoming place to be.

The role will also provide an opportunity to support our HQ based sales and customer care teams, managing administrative tasks and business processes to support the student booking processes.

Office Coordinator main responsibilities and functions:

Be a welcoming first point of contact for all visitors
Answer phone calls take messages/transfer calls
Organise courier shipments, pickups, store deliveries & outgoing mail
In charge of the regular breakfast and fruit delivery to the office for our staff
Create all new cards for the staff.
Purchase all office material staff needed.
In charge that the coffee points are equipped and running properly.
Help coordinate staffing events on site and outside using onsite/external catering
Support on Book taxis/accommodation for visitors/staff when needed.
Order stationery
Organize events for the staff and meetings.
Liaise with local services providers and authorities.
Prepare general office communications.
Support the HR and Finance Department for Payroll and administrative tasks (account all invoices, reconcile Petty Cash, process employees' expenses, etc.)
Support the Kaplan Senior Management Team with administrative tasks and event management when needed
Any adhoc tasks as required

Qualifications:

Excellent communication and interpersonal skills
Passionate about International Education
Performance driven
Ability to organise and prioritise workload
Proactive and quick thinking approach to be able to handle a variety of situations
Proficiency in MS Office Suite and good typing skills
Wellpresented and able to speak to colleagues of all levels
Customer focus
High motivation and initiative to develop within the role
Networking and relationship building
Knowledge sharing
Flexibility
Spanish Level C2/C1 and fluent English.

Additional Information

Ideal starting date:
June 1st ( Full time)

Permanent contract

Schedule:
from Monday to Friday 9.00h to 13.30h and 14.30h to 18.00h

Opportunity to develop your skills in an international environment, in the exciting field of language travel.
A young and dynamic working environment
An environment where business ethics and sustainable development are important
Breakfast on Mondays and fruit on Thursdays
Free coffee
Competitive salary + Restaurant ticket
Half day party on the day of your birthday
Discounts on medical insurance
Language courses abroad