Payroll Assistant Ipg Spain - Madrid, España - Interpublic Group

Interpublic Group

Empresa verificada

Madrid, España

hace 1 semana

Publicado por:

Isabel García

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Descripción

ob Title:
Payroll assistant,

Reporting To:
SSC SpainHead of Payroll department and SSC Director, SSC Spain

Job Objective
IPG has a Financial Shared Services Centre in Spain.

It currently provides a managed payroll service to IPG's agencies in Spain Payrolls are presently prepared by a 3rd party:

ADP upon SSC payroll department reviews and validations, Payroll accountant has to provide a technical assistance to any contact of IPG Subsidiaries ie CFO, HR and employees.

Payroll accountant can also participate to any project to implement new companies into the payroll tool upon needed.

Main responsibilities

_ Responsibilities linked to processes_

Process payrolls for IPG Spain agencies in compliance with local regulation
Process payroll for IPG Spain agencies in accordance with IPG standard procedures and the agreement with each agency
Ensure all payroll data is accurate, kept up to date and delivered to any external provider(s) in an timely manner using Hris tool (People Soft) if available
Document payroll processes as required using ADP CRM tool for all communication
Ensure changes and amendments to payroll data are accurate and completed in a timely manner in accordance with IPG standard procedures and the agreement with each agency, and well documented on CRM Ticket,
ADP CRM Ticket to be explained to SSC Manager if needed prior to approval, no ticket with fees have to be approved by the payroll team itself,
Ensure appropriate payroll payments to employees are accurate and are made within agreed terms, using ADP GFF automated tool in connection with Treasury,
Deal with any specific Customer Service issues from agencies and/ or employees as required
Carry out data entry activities related to payroll
Maintain archived records to satisfy audit and statutory requirements
Ensure confidentiality of all records
Ensure compliance with relevant employment law and industrial relations requirements
Assist and contribute to the implementation of relevant payroll and other HRIS technologies
Ensure that payrolls responsible for are processed in accordance with IPG policy and Sarbanes Oxley
Participate in audit processes within the Payroll department, including preparation and review for statutory, internal IPG, client and any other audit/review purpose
Ensure statutory deductions are processed accurately and are paid over to appropriate authorities in the required time frames.
Propose any process improvement.
Month end closing responsibilities related to payroll entries and adjustment.

_ Responsibilities linked to client support_

Continually enhance the Spain SSC's reputation for excellent Customer Service both internally and externally
Maintain the good image of SSC Spain
Maintain good working relationships with other SSC teams
Ensure service is delivered in line with agreed controls and procedures
Ensure service is delivered in accordance with Service Level Agreements
Initiate and support continuous improvement opportunities (both system and procedural)
Collect and provide information for monthly key performance indicators

Know-how and experiences

Experience of using payroll software, in particular ADP
3 years' experience of working in a payroll processing role
Experience of processing high volume payrolls, with good knowledge of associated controlsand procedures
Experience working with an external payroll provider
Good knowledge of payroll best practice
Good working knowledge of the calculation of manual payments
Good understanding of relevant legislation include Data Protection, payroll taxation provisions
Experience in a large media/advertising industry will be an advantage
Experience of working in a shared service centre will be an advantage
Strong communication and customer service skills
Strong problem solving and organisational skills
Ensure confidentiality of all records
Experience of, and competence in using, integrated ERP software (particularly SAP) anadvantage
Competent with Microsoft Office tools
Able to work without constant supervision
Able to prioritise activities effectively
Well organised, methodical approach to working

Performances measurement
Efficiency of the payroll accountant will be measured with the indicators below:

Accuracy of Payroll runs to an agreed % of error rate
Number of Payroll queries and agreed % of response times
Number of Agency related queries and agreed % of response times
Delivery of reporting according to deadlines

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family.

Our compensation plan includes the following benefits, in addition to many others: