Office Manager - Barcelona, España - Seqera Labs

Seqera Labs

Empresa verificada

Barcelona, España

hace 6 días

Publicado por:

Isabel García

beBee Recruiter

Descripción

Do you want to make meaningful contributions and grow your career at a company with a greater purpose? Join Seqera Labs, and help us scale in a sustainable way.

We are seeking our next Office Manager to join our team and help us ensure smooth office operations within the office management, procurement and other processes.

You will be part of a globally distributed team, with the headquarters in Barcelona, near Poblenou.

You will share your days with a diverse group of people, including the founders of Seqera, the people and finance team, and some members of the engineering and marketing teams.

We are building a distributed team, but always invite new joiners to visit us at the office for at least one week.

You will play a key role here.

About the role.

Your mission will be to:

Coordinate with property management, vendors, and suppliers to ensure smooth office operations.
Maintain office, cleaning, snacks, and beverage supplies by means of weekly orders to varied vendors.
Collaborate with People area, IT, and other departments to help with new hire onboarding duties.
Order laptops, home office equipment and workstation furniture to ensure new employees are enabled with the right tools to work.
Coordinate with the Finance Department regarding invoice approvals, reporting, and compliance per Project Finance requirements.
Propose desk/room reservation system to accommodate visitors and growing teams.
Manage the full cycle of vendor relationships: proposals, comparative analysis, contracting, purchase orders, and invoice receipt.
Manage document flow and archiving.
Work closely with People on planning and executing company outings and events
Provide support to employees in travel arrangements for company events
Provide support to the C-Level on administrative tasks.
Partner with the rest of the People team in Spain to update and maintain office policies as necessary.
Support the People Operations Specialist with the Health and Safety within the office, ensuring all H&S is taken care of and there is appropriate fire marshall, health and safety officers trained.
Greet and assist visitors when they arrive at the office.
Receive mail and packages and distribute to staff.
Prepare outgoing mail and packages for shipments.
Run errands and perform miscellaneous jobrelated duties and adhoc projects as assigned.

About you.

We are looking for someone with:

Experience of +3 years as an Office Manager, Front Office Manager, or Procurement assistant.
Proven experience in project execution.
Fluent or native English and Spanish.
Excellent written and verbal communication skills with strong attention to detail.
Strong organisational and planning skills in a fastpaced environment.
Patience and intuitive skills are also a key parts of this role, each day is different and it's important to be able to adapt.
A creative and enthusiastic mind with an ability to suggest improvements.
Excellent time management skills.
Problemsolving the ability to identify the cause of issues, critically consider, and offer a range of potential solutions.
A proactive, helpful attitude and the ability to be flexible in various situations.
Experience in Operations/Account Payable area (nice to have)
Catalan (nice to have)

Your unique set of skills are:

Exceptional communication skills, highly organized, collaborative, and detail-oriented
Experience building and maintaining relationships.
A builder likes to be part of a core team that is building a new thing from scratch.
Strong analytical and prioritization skills, with excellent problemsolving abilities in the face of ambiguity

Why join us?

By learning from and with each other, we ensure our ability to drive innovation and make better decisions toward our mission.

Most importantly, our culture provides a genuinely fun, inclusive, and challenging environment that will allow you to grow while making a huge difference in human health and beyond.

What will you find working at Seqera Labs?

Flexible working hours, and remotefriendly culture.
International working environment with more than 15 nationalities.
Passionate & talented team.
Continuous skills development, including budget for training.
Team retreats and bonding activities.
A culture where your opinion is valued and your decisions have a real impact on the industry.
Excitement of a fastgrowing startup in a constantly changing environment.
Great benefits, including private health insurance, mental health app subscription (Oliva), employee equity, and more to come.

About Seqera
We are the creators and the leading provider of the open-source workflow orchestration software: Nextflow. We connect data pipelines, cloud infrastructure and enable collaboration across life sciences, healthcare, imaging and machine learning. Nextflow is used by thousands of organizations of all sizes—from startups to large enterprises— to manage their data