academic secretary 15244304 oportunidades de empleo

Department Assistant/Secretary (native)

Department Assistant/Secretary (native)

Contribute to the performance of the department by giving first level assistance to the directors and support the department for the delivery of key objectives and to ensure the smooth running of the department. MAIN RESPONSIBILITIES DIRECTOR ASSISTANCE Provide first level assistance to the directors. Manage directors´ calendar and agenda. Control and manage approval processes and internal company administration, including contract signatures. Manage electronic and physical filing of all important internal documentation for reuse or reference. Ensure administrative processes and approvals are up to date in a timely and accurate manner. Manage directors´ travel schedules and arrangements. Ensure smooth communications and provide logistical support whilst directors are on business travel. DEPARTMENT SUPPORT Provide support at department level to overall team in the areas of Risk & Compliance and Data Privacy. Act as the main point of contact between the department and other internal departments. Control of invoices and contracts. Prepare and organize logistics for meetings, conference calls such as room reservations, bridge numbers, catering, etc. Maintain the agenda updated on a daily basis. Control mail inbox and in his/her absence resolve and/or delegate when necessary to the appropriate person. Control of head´s signature with contracts, invoices, internal documentation, etc. Manage effectively all documentation in a very confidential manner. Attend, screen and manage internal/external telephone calls, correspondence and requests. Act as the main point of contact between the head and his/her Direct Reports in all sites. Consolidate, create or polish presentations. Manage and follow up of Status Reports and Action Item lists. Perform logistics for meetings, events, visits, conference calls, etc. Organize and structure travel itineraries, travel expenses, holidays, etc. Provide back up for two Assistants within the Department when they are out of office. SPECIAL PROJECTS Participate in special projects such as community of practice, reorganization, space facilities, engagement, etc.
Madrid
General Counsel

General Counsel

Multinational leading company Key Accountabilities: - To act as Secretary of the Board of all the Group Companies. - To provide legal advice to the Group Boards and the senior management team on corporate and commercial issues. - To provide legal services and legal management to provide a high quality legal service in respect of all legal matters to the business of the Group. - To advise all business units of the Group. - Work cooperatively with all the Group colleagues to ensure the financial success of the businesses always within the framework of the Group general business principles. Managing a team of 7-8 persons. -Multinational Company - Multinational Company Credentials and skills of the candidate: -Spain qualified lawyer with a minimum of 15+ years of general corporate experience at leading law firm and/or senior in-house position -Strong technical legal skills, combined with an ability to take a strategic view on the challenges and issues. -Considerable commercial acumen and proven senior stakeholder engagement -Management and leadership experience in an international environment, preferable with experience reporting to a company headquartered abroad. -Driven, motivated and collaborative. -Ability to work in a fast-paced, changing environment with a diverse and often heavy workload. -Excellent English skills; knowledge of German or French language is welcome, but not required for this position.
Madrid
EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

The Executive Assistant provides efficient and confidential day-to-day support. This role provides proactive service to ensure the smooth running of the administration and secretarial support in arranging business and (sometimes) personal schedules. Key responsibilities will be:Managing the flow of meeting invitations, prioritising, dealing with frequent changes.Extensive management of the diary (via outlook) including scheduling all meetings, engagements, conference calls, travel and conferences.Having awareness of working across time zones.Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent.Issuing meeting invitations on behalf of colleagues. Co-ordinate with other Assistants to find a mutually convenient time.Booking meeting rooms, organising refreshments as required.Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary.Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip.Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house travel facilitators and local office managers.Ensuring every relevant detail is in the required schedule.Approving or questioning travel request forms as submitted by the travel desk.Submitting monthly credit card expenses and time sheets.Manage incoming and outgoing emails (desktop & mobile). Filter and mark for information or needs response as appropriate.Filing emails on a regular basis.Take telephone messages and respond to queries promptly, texting and notifying when required.Take dictation over the phone and draft communications/correspondence including emails, letters, etc.Liaise with all departments and offices across Europe as and when required. - Multinational company located in Vallès Oriental- EA with excellent English and from hospitality & leisure / luxury brands sector Minimum 5 years experience as an EA to C-level director in the hospitality & leisure or luxury retail brands sectors.Educated to degree level.Formal secretarial/office administrative qualifications and sound understanding of office procedures at a senior level.Previous experience working at senior Board level in a large corporate, fast-paced environment.Ability to use initiative, pre-empt requests, be proactive and to think ahead.Ability to prioritise and manage several tasks simultaneously.Excellent Microsoft Office skills and speeds - specially Outlook.Ability to communicate effectively at all levels of Business.Strong organisational skills and ability to work on own initiative.Confidentiality and an eye for detail.Able to communicate remotely.Ability to remain calm and unflappable whilst prioritising high levels of workload.
Barcelona