Assistant Sales - Madrid, España - Abbott Laboratories

Abbott Laboratories

Empresa verificada

Madrid, España

hace 2 semanas

Publicado por:

Isabel García

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Descripción

Abbott is a global healthcare leader that helps people live more fully at all stages of life.

Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.

Our 109,000 colleagues serve people in more than 160 countries.

PURPOSE OF THE JOB

Provide administrative support to CRM Division, working together as a team with the rest of the administrative support of the Division ensuring proper compliance of OEC standards, corporate and Finance internal processes.

ROLES & RESPONSIBILITIES

1.

Support in compliance procedures and logistics related with HCP services:

Trainings HCP to employees
Proctors and preceptors
HCP consultancy services

2.

Support in division HCP professional service agreements:

Collection of necessary documentation and followup
Contracthub process
Autoriza process (Legal department platform for legal aspects contract reviewing)
Routing for signature and ensure proper documentation practices for each request

3.

Support in proctor and preceptor actions:

Manage logistics for HCPs and data protection requirements compliance

4.

Support in division Activity Related budget control:

Regular meetings with RMs to review monthly budget plan
Creation of preapprovals of each action and routing for approvals
Tracking of monthly budget plan on a weekly basis
Support to RMs in achieving the budget
Monthly provision record for Finance Department
Support in Finance quarterly cycles
LBEs, creating and updating Activity Related budget.

5. Division invoice processing

Request and collect support documentation for each invoice. Review all documentation is correct.
Send invoices to Genpact
Concur
Tracking invoices payment
Support and followup on incidents

6. Vendor creation in Vendor Master system

7. Support in 3PP process for all third party entities working with division

8. Support in Sales actions monthly monitoring meetings

Followup on actions treated in every meeting
Meetings minute preparation
Creation of the proper documentation to be reviewed every month in the meetings

9. Logistic vendor incidence information collection for monthly tracking in Management board meetings

10. Vendor division contracts control and update (Storage rooms, services, equipment...)

11. Support in division abseil letters

12.

Miscellaneous division administrative support:
staff doubts solving in compliance and company procedures, business cards, dosimeters, maternity presents, caterings for internal meetings ( )

EDUCATION & COMPETENCIES:

School or University gualifications:

High school and a few years of experience in a similar commercial environment.

Knowledge and skills (e.g. languages, PC,...):

High English level.
Information System knowledge (Microsoft Office)

Natural abilities:

Professional image
Communications skills.
Ethical character
Willing to travel extensively.
Hard Worker.
High level of confidence.

OBLIGATIONS WITH COMPANY POLICIES:

To ensure that all EMEAC current Business Ethics, Regulatory and Quality

procedures are followed.

Represent the Company in a professional manner and with the highest integrity.
To report and keep his/her immediate Manager informs about his/her business progress and assisting him/her to be able to build the yearly operating plan.
Maintain business operations in accordance with corporate policies with respect to pricing, quotes, credit terms, and expense reporting.