Facilities Manager - Barcelona, España - Hamelin-Laie

Hamelin-Laie

Empresa verificada

Barcelona, España

hace 2 semanas

Publicado por:

Isabel García

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Descripción

Areas of Responsibility and Key Tasks

Team Responsibilities

Maintenance requests
Search for budgets maintenance, cleaning stuff, works, IT, suppliers, etc ensuring the most favorable price
Catering for parent and oneoff activities events
Providing technical support and training space for oneoff activities

Buildings and Facilities

Basic premises management and maintenance, including rotas and schedules for maintenance staff.
Preparation of tender for the selection of the most favourable suppliers
Procurement of locally based resources and workers
Liaison for catering provision services
Responsible for transport arrangements for the school
Effective communication with outside agencies to maintain office equipment
Preparing work for caretakers
Spiceworks
Garden care, care of the garden fleet tractor, choppers ),regular service
Organizing maintenance of sidewalks in winter: workers, stuff, gas...
Handling of orders and customs requirements
Manage the preparation of building plans, specifications, obtain planning permissions and discuss new building specifications with the Executive Director and outside agents
Communication with legal authority
Filling in forms and updating NAE platforms for purchases and execution of works.
Execution and transfer of information to the various platforms for internal audits and quality control of maintenance and surveillance, kitchen, IT, cleaning, facilities, occupational risk prevention, residence, laundry, etc.
Administrative support and coordination of kitchen management
Administrative and coordination management for the opening and implementation of the boarding school and the Old Campus.

Health and Safety

To take the roles of Security, Health and Safety
Fire coordinator for the school.
Monitor and evaluate the schools Health and Safety Procedures including emergency evacuation.
Maintenance of risk assessment procedures and hazard definition within school and wider environment
Training for cleaning and maintenance staff in Health and Safety issue (BOZP)

Safety in the premises

To be responsible for:

Checking the heating and cooling system in accordance with regulation and tasks
Checking the security system in accordance with regulation and tasks
Checking the fire protection system in accordance with regulation and tasks
Challenging unknown visitors or suspect persons in the school grounds and in the building
Reporting potential health and safety risks and hazards within the grounds and buildings to line manager and ensuring that these issues are appropriately dealt with.
Supervising workers on site regarding any work that is undertaken
Checking, marking and cataloguing equipment and materials as appropriate

Maintenance and Repair

The daily checking of all doors, fire exits.
The daily checking of all fire equipment, school equipment, building and apparatus and the repair of damage as appropriate.
Ensuring any repairs necessary in the school grounds or within the school are promptly dealt with.
The moving and storing of school furniture, materials and equipment.
Basic and simple tasks to improve the appearance of the interior of the school.
Using initiative when necessary to solve problems to ensure the safety and cleanliness of the school environment which may fall outside of these specific tasks

Staff and Personnel Matters

Monitoring the ancillary and technical staff work and performance on a continuous basis
Appraise performance and maintain job descriptions for ancillary staff
To be responsible for communication of policy, procedures and developments to ancillary and technical staff.

DESIRED OUTCOME

To prepare sites prior to the commencement of construction work (to set out the site and organize facilities) in accordance to health and safety procedures.
To plan projects and ensure that they meet agreed specifications, budgets and/or timescales and to oversee building work.

Skills, knowledge and competencies:

Qualifications/Training:
University Degree or technical professional training with a school-leaving exam.

Experience:
Experience with building and facility maintenance. Experience within customer service and purchasing and suppliers.

Skills: