Office Events Admin Coordinator - Esplugues de Llobregat, España - Nestle Operational Services Worldwide SA
![Nestle Operational Services Worldwide SA](https://www.jobzem.com/assets/img/companies/company-n.jpg)
hace 3 semanas
Descripción
Office Events Admin Coordinator"Join the Global Digital and Tech Community at Nespresso"
The Nespresso story began with a simple but revolutionary idea: enable anyone to create the perfect cup of espresso coffee.
To grow our team in Barcelona, we are currently looking for a Office Events Admin Coordinator, a new role reporting to the Global Head of Digital Strategy and Expansion and working in partnership with the Global Head of Digital Technology and alongside key Global B2C & B2B channel and technology leaders and employees.
Main Purpose of Job:
The Office Events Admin Coordinator will be Responsible for providing comprehensive administrative support, overseeing office management activities, and serving as a Super User for relevant systems and processes.
Coordinate and execute high priority events, including executive visits, team events and positioning Nespresso Hub as a lighthouse within Nestle.
Provide admin support to NN Hub Directors.Their main responsibilities will include:
Event Coordination:
- Organize meetings for General Management/NN HUB meetings/workshops.
- Coordinate logistics and set up for external or internal workshops/events/seminars.
- Ensure smooth reception and installation of visitors, including managing entrance, meeting room setup, WiFi access, and catering arrangements.
Admin Support Role:
- Manage travel arrangements (flights, trains, hotels, etc.) and expense reporting for the Digital Head and Nespresso Hub population.
- Provide administrative support to Line Managers, including handling tickets, meeting room preparation, expenses, etc.
- Maintain Outlook Calendar for the Digital Head, scheduling appointments and updating relevant distribution lists.
- Assist with daytoday administrative tasks for teams in NN Hub Barcelona.
- Ensure timely delivery of Gift Cards each month.
Project Support:
- Assist in coordinating and tracking crossfunctional projects, ensuring deadlines are met.
- Collaborate with team members to improve project efficiency.
Onboarding:
- Ensure proper onboarding for new team members, including organizing travel arrangements and providing necessary tools (laptop, screen, etc.).
- Present company tools and rules during onboarding seminars and trainings.
- Deliver Welcome Packs to new joiners on time.
- Maintain accurate records, databases, and documentation.
- Generate reports and summaries to support decisionmaking processes.
Super User Responsibilities:
- Act as an Ambassador for S2P Solutions.
- Support the Purchase Requestor Community and provide 1st level support (questions, technical issues, escalation, etc.).
- Become proficient in relevant software and systems, offering troubleshooting and support.
- Provide training and guidance on system usage to team members.
Site Management:
- Serve as a single point of contact with NIM Facility Team to ensure the current layout aligns with Nespresso Hub Expansion.
- Regularly check desk occupancy and coordinate ordinary and extraordinary works.
- Continuously benchmark internal and external best practices to update current facilities.
- Provide inputs and data to stakeholders as needed.
- Coordinate procurement of office supplies and equipment, including coffee repositioning.
Education And Skill Requirements
- At least 5 years of experience as an assistant or office manager or in a similar role.
- International assistant experience is preferred.
- Proficiency in effective communication, clear reporting, and confident interaction with key stakeholders.
- Demonstrates ability to tackle new problems, learn new things, and develop contingency plans.
- Proactively initiates and contributes to continuous improvement efforts.
- Demonstrated ability to contribute positively to team spirit, culture and improved employee experience.
Más ofertas de trabajo de Nestle Operational Services Worldwide SA
-
IT Business Analyst
Esplugues de Llobregat, España - hace 1 semana
-
IT Product Owner
Esplugues de Llobregat, España - hace 3 semanas
-
Data Scientist
Esplugues de Llobregat, España - hace 3 semanas
-
Analyst-retail Media
Esplugues de Llobregat, España - hace 2 semanas
-
Soporte Administrativo/a
Esplugues de Llobregat, España - hace 1 semana
-
Senior Data Steward
Esplugues de Llobregat, España - hace 3 semanas